Administrative Assistant III (226 Days)

Serve as administrative support to Executive Directors and school feeder patterns as assigned

Organize and manage routine work activities of the department and campuses, with an emphasis on prioritizing tasks and time

Answer main phone line and manage incoming calls appropriately

Maintain a calendar/schedule for the building

Provide support to division staff for various trainings, ordering, meeting reservations, etc.

Manage budget for the department as well as support campuses with budget inquiries

Process payroll and maintain employee records

Process requests for purchase orders, check requests, and other purchases and payments

Make travel arrangements as requested

Greet staff, parents, community, etc. upon entrance to the department and assist with directing to appropriate location

Answer general questions for all contacts, providing appropriate answers or directing contact to the appropriate person

Respond to inquiries from employees and the public in an accurate, knowledgeable, and efficient manner

Compile data for reports by summarizing information

Type, prepare, review and forward documents, district forms and correspondence in a timely manner

Organize and maintain an accurate and efficient filing system

Provide regular feedback to assistant superintendent and executive directors regarding the status of projects or issues

Foster a collaborative working and learning environment

Perform all other tasks and duties as assigned

Accredited High School Diploma or equivalent (U.S.A equivalency) required

Three (3) years of directly related experience; school district experience preferred

Proficient in Microsoft Office Professional and office equipment

Efficient in compiling and processing data

Composure to respond effectively to common inquiries or complaints from employees, board members, local businesses, parents or member of the general public

Problem solving/investigative skills to research and respond to inquiries

Knowledge of school and district organization, operations, policies, goals and objectives

Strong organizational, communication, and interpersonal skills

Competency to effectively interact with all levels of district personnel and the public

Ability to communicate in Spanish preferred