Administrative Assistant III (226 Days)

DESCRIPTION:

Provide diversified administrative support to the Executive Director and department by assisting with the day-to-day operations of the office.

• Maintain payroll and budget for the department, prepare and follow through on all departmental requisitions, purchase orders, and payment authorizations.

• Assist with all departmental trainings, and projects, including developing agendas, procedures, and practices and ensure timely notification of department staff regarding issues relating to policies, procedures, and practices

• Organize and manage routine work activities of the Department and plan for appointments, conferences, interviews and travel.

• Create and prepare correspondence, forms, spreadsheets reports, documents and/or maintains databases using Windows-based business software applications.

• Assist walk-in traffic, answer incoming calls, take reliable messages, and route to appropriate staff.

• Provide regular feedback to supervisor regarding the status of projects or issues.

• Monitor and maintain personnel time records including daily attendance, leave requests and reports, compile information and submit to requesting departments.

• Process routine correspondence including documents for approval, department meeting agendas and information packets.

• Provide general information to employees, parents, and the public as it relates to the department.

• Obtain and maintain adequate office supplies at all times.

Selected individuals for Dallas Independent School District positions will be placed according to compensation guidelines. A campus-based employee may not assume a new position for which he/she was selected based upon the posting process until the end of the current semester, unless approved by the chief officer - Human Capital Management.

A security check and disclosure of family relationship information is required for all positions.

No telephone calls please.

EQUAL OPPORTUNITY EMPLOYER M/F/H

If interested apply online at www.dallasisd.org

Dallas Independent School District, is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, gender expression, genetic information, or any other basis prohibited by law. The District is required by Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, The Americans with Disabilities Act, and the Age Discrimination Act of 1975, as amended, as well as board policy not to discriminate in such a manner (not all prohibited bases apply to all programs).

QUALIFICATIONS:

• High School Diploma or GED

• Demonstrated ability to function independently.

• Demonstrated ability to defuse problems and hostile attitudes.

• Demonstrated ability to manage multiple priorities simultaneously.

• Demonstrated ability to communicate effectively in verbal and written form.

• Demonstrated organizational, interpersonal, and customer service skills required to achieve the goals of the position.

• Demonstrated proficiency with MS Office.