Administrative Assistant III (226 Days)

Organize and manage routine work activities of the Department and plan for appointments, conferences, interviews, and travel.

Creates and prepares correspondence, forms, spreadsheets reports, documents and/or maintains databases using Windows-based business software applications.

Maintain payroll and budget for the department, prepare and follow through on all departmental requisitions, purchase orders, and payment authorizations.

Obtain and maintain adequate office supplies at all times.

Assist walk-in traffic, answer incoming calls, take reliable messages, and route to appropriate staff.

Receive and send fax messages as required and distribute documents to the appropriate personnel.

Ensure the office is always neat and projects a professional appearance.

Provide general information to employees, parents, and the public as it relates to the department.

Assist with all departmental trainings, and projects, including developing agendas, procedures, and practices.

Ensure timely notification of department staff regarding issues relating to policies, procedures, and practices.

Interact with all levels of management, employees, and vendors, aiding in handling vendor problems.

Process routine correspondence including documents for approval.

Provide regular feedback to Supervisor regarding the status of projects or issues.

Monitor and maintain personnel time records including daily attendance, leave requests and reports compile information and submit to requesting departments.

Coordinate the day-to-day functions of the department such as maintaining the department filing system and make copies of all materials needed.

Process routine correspondence including documents for approval, department. meeting agendas and information packets.

Accredited High School Diploma or equivalent (U.S.A. Equivalency); Associate's Degree from an accredited university preferred.

5 years of direct experience.

Advanced typing skills at 60 wpm.

Demonstrated ability to function independently.

Demonstrated ability to maintain a pleasant, non-threatening and inviting office environment.

Demonstrated ability to defuse problems and hostile attitudes.

Demonstrated ability to manage multiple priorities simultaneously.

Demonstrated ability to communicate effectively in verbal and written form.

Demonstrated knowledge in the use of office equipment.

Demonstrated organizational, interpersonal, and customer service skills required to achieve the goals of the position.

Demonstrated proficiency in keyboarding, word processing, spreadsheets, and file maintenance.

Knowledge of district organization, operations, and administrative policies preferred.

Demonstrated proficiency with MS Office Professional preferred.