Administrative Assistant II

• Provides administrative and budgetary support for the supervisor and the department in a lead capacity.

Major Duties

• Uses word-processing and spreadsheet software to produce and edit complex letters, memos, reports, statistical tables and other documents. Completes assignments that are broad in nature.

• Responds independently to complex questions regarding the department. Develops and explains departmental policies and procedures.

• Provides lead budgetary support, including monitoring, tracking, reconciliation, forecasting and recommending budget allocations. Prepares and analyzes budget reports.

• Has responsibility for office management. Coordinates office functions and oversees supplies.

• Develops and oversees a department process or program in coordination with the supervisor.

• Schedules appointments and coordinates meetings; makes travel arrangements.

• May supervise student employees.

• May update the content of the department's website.

Minimum Qualifications

• Post high school training or education.

• Three years' relevant experience.

• Proficiency with word-processing and spreadsheet software.

• Experience with using and querying databases and entering and tracking budget data.

Desired Qualifications

• Experience providing guidance to student employees.

• Notary Public of Michigan or willingness to be appointed and serve.

Special Instructions to Applicants

• Internal applicants should use the WMU-Internal Application.

• External applicants should use the WMU Application.

Additional Position Information

• Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to: https://www.wmich.edu/hr/enrollment-staff

• Staff Compensation System pay grades and rates are available at: https://wmich.edu/hr/staffcompensation

Physical requirements and working conditions