Administrative Assistant II - VP Of Finance And Administration - Suny Polytechnic Institute

Job Description:

The Administrative Assistant 2 reports to and provides high level support to the Vice President for Finance and Administration by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; information gathering; and report compilation. The Administrative Assistant 2 will resolve day to-day operational problems; respond to phone calls; sort paper and electronic mail; organize, expedite and follow up on projects; design filing systems and coordinate information flow by acting as liaison among executives, staff, other employees, students and the public. Position requires a high degree of independent judgment, autonomy, confidentiality and flexibility.

• Maintain the VP of Finance schedule and event calendars; coordinate conferences, meetings, and events; and make travel arrangements. Complete forms in accordance with agency procedures; Copy, file, and distribute documents to staff; Compose, type, and distribute meeting notes, correspondence, and reports.

• Create, maintain, and enter information into databases; Set up and manage paper and electronic filing systems; and use various information technology applications such as email, database, and word processing applications. Operate office equipment such as printers, scanners, and copiers; and arrange for equipment repairs. Order and distribute supplies.

• Answer telephones, provide information to callers, take messages, and transfer calls; Greet visitors and callers, handle inquiries, and direct visitors or callers to appropriate individuals. Open, read, route, and distribute incoming mail or other materials; answer routine letters; and prepare and mail items.

• Assist other members of the team with projects and daily support on an as needed basis. Other reasonable duties as assigned.

Salary: $58,046

Benefits: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/CSEAbenefitsummaryJan-2024.pdf

Requirements:

Minimum Requirements:

• Non-competitive: high school diploma or high school equivalency diploma; and three years of experience in administrative support, which includes use of office software(e.g., email, word processing), provision of customer service, business writing, and management of an office.

• Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

Preferred Requirements:

• Experience in budgeting and finance is preferred

• Be able to determine and manage multiple priorities, possess strong interpersonal and written communication skills, and strong problem-solving skills and outstanding customer services skills. Have a working knowledge of the MS Office suite (specifically Word, Excel, Outlook, PowerPoint, etc).

Additional Information:

Closing date for receipt of applications: until position is filled

SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance.

As an Equal Opportunity / Affirmative Action employer, SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law.. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies. The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link:

https://sunypoly.edu/sites/default/files/Clery Report 2023 - Utica[83].pdf

Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX Coordinator TitleIX@sunypoly.edu at SUNY Polytechnic Institute. Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. (646) 428-3800; Email OCR.NewYork@ed.gov.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

Application Instructions:

Applicants must address in their applications their abilities to work with a culturally diverse population. This position is contingent on the satisfactory completion of a background check; this position may require annual checks.

Persons interested in the above position must submit a resume, cover letter, three references, a diversity statement, along with The SUNY Polytechnic employment application. In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply for a position please email us at HR@sunypoly.edu or call 315-792-7191.