University Of Texas At Arlington Arlington , TX 76004
Posted 2 weeks ago
Posting Number S05644P Position Title Administrative Assistant II Department CONHI Dean's Office Location Arlington Job Family Nursing Position Status Full-time Work Hours Standard Work Schedule
Monday-Friday; 8:00am-5:00pm.
Open to External and Internal Salary Salary is commensurate based on qualifications and relevant experience up to $56,000. Duration Funding expected to continue Pay Basis Monthly Benefits Eligible Yes Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution. UTA ranks No. 4 nationally in Military Times' annual "Best for Vets: Colleges" list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA's $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary
A seasoned administrative generalist providing highly skilled expertise for two senior level members in the Dean's office, including Senior Associate Dean for Nursing and Professor of Practice and Strategy. Administration includes management of both offices, calendaring, preparation of reports, presentations, and other briefing materials, budget preparation, planning, managing and organizing events, coordinating and partnering with the College of Nursing and Health Innovation (CONHI) HR Coordinator for the logistical needs of T/TT candidates for the nursing side of the college, including recruitment, planning visits and interviews, coordinating travel, and preparation of venues. Acts as the nursing academic front-office for CONHI while liaising and building vital relationships throughout the university. Exercise independent judgment, initiative, and ability to facilitate day-to-day office operations and resolve sensitive and confidential issues.
Essential Duties and Responsibilities
Administration:
Maintain the highest degree of professionalism and confidentiality befitting the Dean's Office with daily discipline for the two executives - and in concert with the executives - by allowing time for problem solving, debriefing, proactivity in scheduling, planning, and preparing for meetings, securing and/or preparing agendas, and securing talking points, executive summaries, talking points, and any other relevant briefing material to ensure productive, action-oriented meetings, excellent preparations, and engagements.
Prepare executives for all travel, including but not limited to airfare, ground transportation, hotel accommodations, travel briefing materials, and any other special requests.
Office management and administration:
Preparing, coordinating, and submitting financial requests.
Liaising and tracking vendor contracts with UTA Legal Counsel for CONHI-sponsored program events.
Reconciling monthly Statement of Accounts for cost centers within the offices, and general financial oversight and reconciliations. This can include pro cards and monthly grant project statement of accounts, and grant funds tracking, as needed and as appropriate.
Representation:
Interact politely and professionally with stakeholders seeking meetings and accept meetings with great discernment, after determining if someone else can more effectively and efficiently solve the problem and evaluating whether the subject matter is impactful.
Ensure there is scheduled unscheduled time each day to allow desk-work and to be proactive, answer emails, spontaneously interact with stakeholders, solve problems, and others.
Communications:
Initiate, manage and coordinate highly confidential daily email communications. Correspond with internal and external stakeholders.
Communications might include emails, letters, memos, and meeting minutes. Interface closely with the Leadership Team and other members of the Dean's Council to ensure task lists are continuously addressed, acted upon and updated.
Liaise with UTA stakeholders and the Provost's and President's Offices, as needed, to ensure proper interactions, and that commitments are fulfilled.
Communicate and liaise with external community contacts throughout the DFW area.
Special projects:
Manage assigned projects that are aligned with the communicated priorities, ensuring timely and successful completion.
Lead and manage special projects and events requiring cross-functional engagement with key staff and faculty across the enterprise, and with external stakeholders, as appropriate.
Serve as point of contact for projects that touch students, faculty, and staff.
Event Planning and Coordination:
CONHI Digital Measures Administrator:
Other:
Serves on university committees while representing CONHI Leadership.
Stays current on UTA systems and utilizes training resources as appropriate as well as professional development to ensure skills are relative and current to best practices within administration.
Prepares and keeps updated procedures and processes within Sharepoint.
Stays current in all developing areas under scope of responsibilities.
Performs other duties as assigned.
Minimum Qualifications
Preferred Qualifications
Master's degree.
Experience in administrative assistance with a senior leader, C-Suite Experience.
Two (2) or more year's experience in providing administrative support for research active faculty and familiarity with the Institutional Review Board process.
Knowledge, Skills and Abilities
Proven ability to work under tight deadlines and to demonstrate grace under pressure.
Excellent oral and written communication skills.
Experience in speaking and writing in a succinct and positive manner.
Professional usage of spelling, punctuation, and grammar.
Professional technology skills, particularly Microsoft Office (Outlook, Word, Excel, and Powerpoint).
Ability to work independently with minimal supervision.
Must possess professional interpersonal and public relations skills with sound judgment, tact, and a professional manner in dealing with varied constituency.
Other Requirements Working Conditions
Special Conditions for Eligibility CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.
Posting Detail Information
Number of Vacancies 1 Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted 3 Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
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