Administrative Assistant II

The Department of Family Medicine in the Keck School of Medicine at USC is seeking an organized individual to serve as the Administrative Assistant with the USC Street Medicine administrative team. We are looking for an organized, self-motivated individual.

Duties include clerical and organizational support, including a high volume of executive calendaring and financial transaction reconciliations. To be successful in this role, you should have strong administrative experience working within an entrepreneurial-type environment, as USC Street Medicine is poised for another year of growth in the realm of clinical delivery, education/workforce development, research and advocacy.

The Street Medicine program provides full-service primary care to the unsheltered homeless population. All care is delivered where patients reside including under bridges and on the streets of LA County. There is no fixed-site clinic as clinical delivery is done via walking rounds with a pick-up truck and backpacks.

Schedule: Mon-Fri, 8am-4pm in person in Alhambra, CA office.

Duties for this position may include:

Administrative Assistance

Executive calendaring for USC Street Medicine's Medical Director, Associate Medical Director and Senior Clinical Administrator. Coordinates meetings for USC Street Medicine (prepares documents, orders food, reaches out to participants to organize, meeting minutes, distributes action items, room booking, Zoom/tech setup, as needed). Distributes announcements to faculty, staff, etc. as needed. Provides administrative support to USC Street Medicine (e.g., onboarding schedules, document and report drafts, PowerPoint, logistics and meetings for recruitment, coordinates evaluations) Supports the day-to-day activities of and with USC Street Medicine's Clinical Office Manager.

Financial Transactions

Processes and logs all financial transactions for USC Street Medicine (e.g., supplies and services, reimbursements, travel arrangements, POs, deposits, discretionary, continuing education, etc).

Other duties as assigned.

Required Applicant Documents:

• Resume/CV
• Cover Letter

Please attach BOTH documents during the application process.

Minimum Education: Bachelor's degree

Combined experience/education as substitute for minimum education

Minimum Experience: 3 years

Minimum Field of Expertise: Specialized clerical, administrative and calendaring experience.

The hourly rate range for this position is $24.62 - $31.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Applicants may apply through the University of Southern California careers website at http://usc careers.usc.edu/.

Minimum Education:

Bachelor's degree

Addtional Education Requirements

Combined experience/education as substitute for minimum education

Minimum Experience:

3 years

Minimum Skills:

Secretarial or specialized clerical and administrative experience.

Preferred Education:

Bachelor's degree

Preferred Experience:

4 years

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy.

USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law.

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