Administrative Assistant II

Classification Title:

Administrative AST II

Job Description:

Provides direct administrative support to the associate vice president for career and integrative partnerships, including but not limited to acting as point of contact between the leader and stakeholders for calendar activities, planning coordination and arrangements. Creates and maintains records, notes, and workflows for administrative processes, contacts, and follow-up actions.

Prepares reports, presentations, and materials for administrative projects and activities. Provides proactive communications, troubleshooting, and administrative support to aid advancing management efforts, as needed for the associate vice president.

Coordinates meetings, programs and events held within the portfolio of career and integrative partnerships leadership through the facility reservation and other engagement activities. Ensures outstanding first impressions for students and all stakeholders.

Aids in planning, logistics, attendee follow-up, communications, disbursement, scheduling, and day-of arrangements. Collaborate with others for facility events, collaborative partnerships, and institutional priority efforts. Aids units with scheduling of staff meetings, training sessions, visitor tours, guest activities and other administrative logistical functions. Assists with other administrative functions related to the operations of the units within the portfolio.