Administrative Assistant II

The Capital Group Companies Inc Irvine , CA 92618

Posted 7 months ago

Req ID: 30465

Experience Level: Professional

Other Location(s): N/A

Come grow with us

At Capital Group, how we work is defined by shared values that include absolute integrity, respect and collaboration. But it's more than that. It's smart and highly driven people united in purpose to serve our investors and one another.

Bring your energy and unique perspective to Capital and you'll have the opportunity to grow with us professionally, personally, and financially. You'll be part of a team that genuinely cares about helping you succeed. You'll work alongside talented colleagues, many of whom build long careers while progressing through multiple roles, establishing lifelong friendships and making a difference in our communities. In return for your contributions, you'll receive premier compensation and benefits, and a company-funded retirement plan that ranks among the most generous.

Capital Group's Human Resources organization drives the people dimension of our business strategy. We have over 200 Human Resources associates around the world and we work collectively to evolve our culture, strengthen our organization, engage our associates, and drive superior service.

As an Administrative Assistant based in our Irvine office, you will be an important member of the Human Resources (HR) team. You will provide complete administrative, organizational and support service to an HR business partner team, from daily calendars to meeting management and projects. You will also have the opportunity to learn more about the Human Resources function through responsibilities related to people data and analytics, preparing and developing presentations on talent priorities, coordinating compensation plan administration and supporting the overall function through new hire engagement and onboarding.

Responsibilities:

  • Leveraging systems and reporting capabilities to gather data and information and pulling together into easily digestible charts, diagrams and narratives (through excel, etc.)

  • Addresses conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Performs other related duties as assigned or required

  • Proactively anticipating and coordinating schedules and needs of team members and businesses they support

  • Coordinating and scheduling complex meetings and events involving multiple stakeholders and locations. This includes developing meeting agendas, reserving meeting space and arranging all details.

  • Exercising judgment to identify optimal communication channels (phone, in-person, email) with internal clients ensuring clear, concise communication

  • Developing presentations through PowerPoint and other trending applications, identifying the optimal tools and structure and staying abreast of emerging technologies and communication mediums

  • Pulling together data and reports related to people data and information with the ability to identify and highlight key trends

  • Onboarding new associates

  • Drafting communications

  • Coordinating travel arrangements and creating expense reports.

Qualifications:

  • 2+ years in a corporate environment

  • Command of Microsoft Office tools (Word, Excel, PowerPoint, etc.) with an aptitude and interest for learning and using emerging technology tools

  • Creative thinker with an achievement orientation and ability to work independently

  • Appetite for ongoing learning, development and challenges

  • Must have a polished demeanor and ability to work with people at all levels of internal management and staff, outside clients and vendors

  • Outstanding attention to detail with good follow-up skills, proactive, stays ahead of requests.

  • Ability to provide high quality, consistent services to the various leaders within the department

  • Ability to manage multiple tasks / projects and deadlines simultaneously with meticulous attention to detail

  • Driven towards success and achievement-oriented

  • Quick study and agile learner with a desire to dig into numbers and data

  • Ability to analyze data to identify and highlight key trends and conclusions

  • Demonstrated success supporting multiple senior leaders in a corporate environment.

  • Experience and or aptitude for electronic calendaring (Outlook preferred), coordinating complex travel arrangements,

  • Strong written and verbal communication skills

  • A desire and demonstrated ability to learn new technologies and leverage opportunities for process improvements.

  • Team player with strong interpersonal communication skills that can thrive in a challenging and collaborative work environment.

  • Demonstrates high level of time management, organizational skills, and attention to detail with integrity and ownership of work.

  • Displays intellectual curiosity, analytical skills, critical thinking and sound judgment in problem resolution of moderate complexity.

  • Bachelors degree strongly preferred

Company Overview:

Founded in 1931, Capital Group is one of the world's largest and most trusted investment management companies and home to the American Funds. We manage more than US$1.7 trillion in assets, and our 7,500 associates make our clients their first priority every day. When we do our job right, millions of investors around the world fulfill their dreams and financial goals, from home ownership and higher education, to a comfortable retirement. Our long-term investment results and outstanding service set us apart from our competitors, while our workplace sets us apart from other employers.


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Administrative Assistant II

The Capital Group Companies Inc