Administrative Assistant II

Posting Information

Posting Number 2024544 Posting/Functional Title Administrative Assistant II University Pay Plan Title Administrative Asst II Location San Marcos Department Department of Geography and Environmental Studies Recruitment Type Open to All Job Type Full-Time Funding Source Permanent Monthly Salary $2,500 - $3,167 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Ability to communicate effectively by creating clear, concise, and grammatically correct work products, including-written report, memo, email, in person, and telephone communications.

• Ability to type and proofread correspondence, and utilize common office equipment such as computer, copier, scanner and printer.

• Experience with MS Office or Office 365.

• Experience working in a high-volume office while multi-tasking, prioritizing workload, creative problem solving, and completing projects within deadlines.

• Demonstrated ability to work independently and in collaboration with others.

Preferred Qualifications

• Experience maintaining paper and electronic filing systems.

• Experience with University systems, such as BDMS, Logi, INB, CatsWeb, Canvas, EvaluationKIT, COURSELEAF CLSS, Canva.

• Experience interacting with university faculty, students, and staff in a working environment.

Job Description

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties

• Greet, screen, and assist office visitors.

• Supervise student office workers by organizing, prioritizing, and directing work assignments and special projects.

• Keep track of due dates for all assignments and projects.

• Contribute to departmental undergraduate administrative needs by playing an essential role for departmental activities related to undergraduate students recruiting, retention, and career placement.

• Work closely with the scheduling team to make entries and updates for departmental course schedules in the university course scheduling software.

• Be familiar with the department undergraduate curriculum and make recommendations to the scheduling team.

• Track course registration and enrollment during the registration cycles.

• Attend and take minutes for the Undergraduate Program committee meetings.

• Work with the Undergraduate Program Coordinator on curriculum changes and maintain and update advising sheets for our major and minor programs.

• Coordinate desktop copies of textbooks for Instructors of Record.

• Assist in the preparation of end of semester student evaluations.

• Serve as staff liaison to support the student organizations in the department.

• Manage department social media accounts.

• Take an active staff leadership role in the planning and coordination of annual department events including the Welcome Back Picnic, PANGEA, and the Scholarship and Award Ceremony.

• Coordinate department recruiting and display tables for various events including Bobcat Days, conferences, and special tabling opportunities.

• Maintain and respond to inquiries sent to department email account.

• Attend university staff development workshops and /or training sessions as appropriate.

• Other duties as assigned.

Additional Information to Applicants Job Open Date 06/10/2024 Job Close Date (posting closes at midnight) Open Until Filled Yes Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices You will be required to electronically attach a resume, cover letter, and list of references to your application. Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

• Generous paid time off: vacation, holidays, sick days and many more!

• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

• An inclusive Bobcat community: join our many social networks offered on and off-campus

• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link https://jobs.hr.txstate.edu/postings/47159