Administrative Assistant II

Posting Information

Posting Number 2025026 Posting/Functional Title Administrative Assistant II University Pay Plan Title Administrative Asst II Location San Marcos Department Dept of Health & Human Performance Recruitment Type Open to All Job Type Full-Time Funding Source Permanent Monthly Salary $2,575.00 - $3,260.87 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Experience in administrative support or bookkeeping and proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneDrive).

• Effective organization, planning, and time management. Multitasking and prioritizing workload.

• Work independently or as part of a team under moderate supervision. Work effectively and courteously with co-workers, staff, faculty, and students.

• Prepare clear, concise, and grammatically correct correspondence and documents. Close attention to detail.

Preferred Qualifications

• Previous work experience in a university setting, preferably within an academic department. Knowledge of university and academic policies and procedures.

• Proficiency in utilizing Texas State systems, including, but not limited to, SAP, Banner, CatsWeb, and Logi.

• Bachelor's degree or hours toward a Bachelor's degree

Job Description

The Department of Health and Human Performance (HHP) seeks a skilled and motivated individual for a full-time staff position. This person will provide administrative and clerical support to the faculty and staff of the department. This position is in-person on the San Marcos campus.

Job Duties

• Collaborate with the chair, administrative assistant III, COE budget analyst, and budget office to ensure precise accounting of departmental expenses about the budget and strict adherence to procurement and strategic sourcing policies. Conduct extensive research on vendors and products to prepare and process purchase requisitions, generate purchase orders via SAP or TSUS Marketplace, track and monitor shipments, and verify the receipt of goods.

• Procure goods and services, including catering, through the procurement card as needed and in compliance with the State of Texas Comptroller and university policies. Submit required forms for restricted purchases and maintain completion of P-Card logs and reconciliation.

• Submit invoices for account manager approval and verify payments processed by AP.

• Handle financial transactions, including reimbursements, refunds, invoice payments, and FS-03 substitute invoices through an e-NPO: process internal sponsorships, transfers for the cost of goods or services, and reallocating expenses between university departments. Receive funds from students, faculty, staff, and the public community, prepare a deposit, and submit it to Student Business Services.

• Answer the telephone, screen, and transfer calls, take messages, and refer callers to other offices as needed.

• Greet, screen, and route visitors as needed.

• Establish and maintain an effective filing system and review files for completeness.

• Maintain and inventory of office supplies and order new supplies as necessary.

Additional Information to Applicants

To apply for this position, interested candidates need to submit the following documents:

• A well-crafted resume
• A cover letter should include a detailed and supported explanation of how you meet the required and preferred qualifications.

Applicants must possess all the required qualifications to be considered for a first-round interview.

Job Open Date 09/24/2024 Job Close Date (posting closes at midnight) 09/30/2024 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices You will be required to electronically attach a resume and cover letter to your application. Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

• Generous paid time off: vacation, holidays, sick days and many more!

• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

• An inclusive Bobcat community: join our many social networks offered on and off-campus

• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link https://jobs.hr.txstate.edu/postings/49703