Administrative Assistant II - Mccoy College Advising Center

Posting Information

Posting Number 2024546 Posting/Functional Title Administrative Assistant II - McCoy College Advising Center University Pay Plan Title Administrative Asst II Location San Marcos Department McCoy Academic Advising Center Recruitment Type Open to All Job Type Full-Time Funding Source Permanent Monthly Salary $2,500.00 - $3,167.00 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High school diploma or GED

• Evidence of attention to detail, as demonstrated in a grammatically correct, articulate, and concise cover letter addressed to the McCoy College Advising Search Committee

• Demonstrated knowledge of common office software applications, e.g., Microsoft Office Suite. (Must indicate specific software applications in which you have experience on the application, resume or cover letter)

• Demonstrated interpersonal skills in varied work situations and working as a team member.

• Experience or ability to monitor and balance a budget

• Evidence of experience working with difficult situations, time pressures and multitude of interruptions

• Demonstrated ability to write coherently and precisely

Preferred Qualifications

• Demonstrated experience in an institution of higher education

• Demonstrated administrative/office experience

• Demonstrated knowledge of Texas State policies and procedures

• Demonstrated supervisory or leadership experience

• Demonstrated experience with Internet Native Banner (INB) Production and/or Document Management (BDMS) and/or SAP

Job Description

The Administrative Assistant II, under supervision of a director, provides administrative and clerical support to the McCoy College Advising Center, supervises student employees, and manages front desk operations.

Job Duties

• Oversee front desk operations and foster a professional/student-centered environment in the reception area

• Open and close the office at set times

• Greet, screen, and route visitors in a courteous manner

• Assist students, parents, faculty, staff, and visitors by answering questions and/or referring to appropriate campus resource

• Answer multi-line telephone, screen and transfer calls, take messages, and refer to other offices as appropriate

• Maintain multi-user electronic calendar and schedule appointments for advising center staff

• Recruit, screen, and hire staff of student employees

• Provide initial and ongoing training to staff of student employees

• Create student employee schedules; track and approve pay for student workers

• Monitor advising center inbox and respond/forward emails appropriately

• Order office supplies, track expenditures, and reconcile budget

• Monitor inventory of office technology and assist with replacement purchase process

• Submit facility-related requests, as well as track and perform follow-up

• Develop and maintain accurate and comprehensive records and files according to the record retention schedule

• Coordinate travel arrangements and track all travel related requisitions and expense reports

• Other duties as assigned

Additional Information to Applicants

A complete application packet includes: a completed electronic application; a grammatically correct, well-written cover letter which expresses the applicant's knowledge and skills as they relate to the job duties and qualifications as described, and a current resume. Incomplete applications will not be considered.

Cover letters must be addressed to the McCoy College Advising Search Committee.

Job Open Date 06/11/2024 Job Close Date (posting closes at midnight) 06/25/2024 Open Until Filled No Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices You will be required to electronically attach a resume., You will be required to electronically attach a cover letter. Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

• Generous paid time off: vacation, holidays, sick days and many more!

• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

• An inclusive Bobcat community: join our many social networks offered on and off-campus

• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link https://jobs.hr.txstate.edu/postings/47080