Administrative Assistant II

Are you passionate about the management and development of natural resources? Do you understand that water is one of our most valuable and important resources? If you want to be part of a dedicated and talented team that works to responsibly manage North Dakota's water needs and risks for the people's benefit - then this employment opportunity might be for you. The Department of Water Resources (DWR) is looking for a Administrative Assistant II to serve the citizens of our state as a part of Team ND.

This position includes fully paid health insurance for employee and family, the option to participate in employee-paid dental and vision for employee and family, fully paid life insurance for employee, participation in the state NDPERS defined contribution retirement plan as well as the option to participate in the 457 deferred compensation plan, the option to contribute to a medical spending account, and earn annual and sick leave.

The salary range for this position is $3,800 - $4,600 per month (dependent upon experience).

Summary of Work

Provide administrative support to the Planning and Education, Regulatory, and Water Development Divisions at the Department of Water Resources.

General Duties and Tasks:

• Manage staff calendars - including leave and vehicle check-out.

• Sort, scan, and OCR incoming mail and route to appropriate team members.

• Organize and prepare outgoing mailings.

• Manage mailing lists.

• Compose, edit, type, and file correspondence.

• Answer telephone calls, greet visitors, and provide information or directions.

• Notarize documents. (Not required to be a current Notary to apply.)

• Coordinate travel arrangements and registrations, and set up meetings.

• Reconcile purchasing cards.

• Make copies for special projects and put in binders or folders as needed.

• Records management.

Additional project and program duties that are division-specific are also part of daily job functions as outlined below.

Planning and Education Division-specific functions:

• Support Drought Disaster Livestock Water Supply Program efforts when activated.

• Coordinate Cost-share program (WebGrants) information input and routing.

• Data input review and scan/OCR cost-share documents for databases and routing.

Water Development Division-specific functions:

• Organize meeting packets, draft meeting minutes, and publish meeting minutes.

• Provide research support, and develop maps, tables, and figures for reports and memos.

• Prepare agreements using existing templates.

• Organize/Manage division-specific records (project records, survey records, easement records, water quality data).

• Develop reimbursement requests based on agreements and invoices, and route payment vouchers.

Regulatory Division-specific functions:

• Support the National Flood Insurance Program State Coordinator, including assistance with maintaining the floodplain administrator list; and data entry into the Community Information System for General Technical Assistance activities.

• Support division-specific database management, including assistance with maintaining the Applicants database; input of received subsurface water management permits and construction completion notifications; and permanent electronic filing of digitized paper records.

• Manage responses to division-specific calls regarding application or determination status update requests.

• Support database data entry and retrieval.

Minimum Qualifications

• Two (2) year Associates degree and two (2) years of work experience performing a variety of complex office support. (Note: DWR will consider substituting additional work experience for the education requirement on a year-for-year basis if the experience provides the knowledge and skills required to perform the duties of this position.)

• Excellent time management and organizational skills.

• Working knowledge and understanding of personal computer and word processing software usage.

Preferred Qualifications

• Associates degree in a supporting field.

• Data entry and data management experience.

• Familiarity with office equipment and proficiency in using technology for administrative tasks.

• Notary public.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.

Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

Applications will ONLY be accepted online through the ND PeopleSoft System.

Applicants who are not employees of the State of North Dakota can access the announcement and application by visiting: www.nd.gov/careers. State of ND employees should access the announcement and application by signing into their ND PeopleSoft account at: https://www.cnd.nd.gov/psp/strp/?cmd=login, clicking on "My Career," and selecting "Careers" in the drop-down menu. Application materials must reach this office by 11:59 pm on the closing date.

In addition to the online application, the following is also required:

• Resume

• Cover letter (addressed to Human Resources)

• Copy of diploma or college transcripts

• The name, address, and phone number of three (3) professional references (no letters of reference please)

Application materials will be scored based on a 100-point job-related personnel system. Applications should include information which directly addresses how the applicant meets the minimum qualifications and summary of work. It is very important to be thorough and detailed on all application materials.

Applicants who experience difficulties during the application process should contact recruiter@nd.gov or 701.328.3290.

For more Team ND benefit information, please see https://www.nd.gov/omb/public/careers.team-nd-benefits.

North Dakota Department of Water Resources does not provide sponsorships.

For questions regarding this position's duties or requirements, please contact Missy Schmidt at 701.328.2751 or mkschmidt@nd.gov

TTY users may use Relay North Dakota at 711 or 1-800-366-6888.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.