Administrative Assistant

Administrative Assistant

• Pay Rate: $25.00
• Location: 100% onsite at Irving, TX 75061
• Duration: 6 months plus possible extensions

Job Description:

Key Roles and Responsibilities:

• Provides secretarial and administrative support to the Directors and staff and provides backup support for Senior/Executive Secretaries

• Processes invoices, expense reports, job orders, billing and receivables and credit card statements using various business applications

• Coordinate multiple job assignments including reports, presentations, newsletters, and special projects, using various PC software and business applications

• Utilizes available resources for optimum efficiency, sets priorities, and organizes work to ensure assignments are completed on time

• Maintains and applies working knowledge of Company and business unit policies, practices, and procedures

• Performs all essential aspects and functions of the job and well as any other specific job requirements

• Processes invoices, expense reports, job orders, billing, receivables, and purchase and credit card statements using various business applications.

• Coordinates travel arrangement for Director and staff; coordinates general and training meeting arrangements; manages Director's calendar.

• Coordinate on-site meetings (including but not limited to):

• Craft/Patrol/Tech Yearly Training

• Technician Progression sessions

• Support Transmission needs to produce as needed reports

• Maintenance Status

Education, Experience, and Skill Requirements:

• High School Diploma or GED equivalent required with three years' experience in administrative support functions or one year experience with two years college or secretarial school.

• Advance proficiency in Microsoft Office, Visio, Adobe Standard, OrgPlus and SharePoint

• Experience in Company applications.

• Working knowledge of Company and business unit policies, practices, and procedures.

• Expertise in managing general office administration such as, calendar management, making travel arrangements, coordinating meetings, conferences, and employee functions.

• Ability to handle confidential and sensitive issues.

• Capacity to multitask supported with ability to set priorities and execute judgment.

• Have excellent interpersonal and communication skills.

Measures of Success:

• Shows proficiency and attention to detail in creating letters, reports, proposals, and presentations.

• Completes assignments in a timely manner with little or no supervision.

• Utilizes available resources for optimum efficiency.

• Displays capacity to multitask by setting priorities and using organizational skills.

• Demonstrates excellent interpersonal and communication skills and the stamina to meet deadlines.

• Applies working knowledge of Company and business unit policies, practices, and procedures.

• Applies knowledge of internal systems and software

Note:

• Pay Rate: $25.00

• Location: 100% onsite at Irving, TX 75061

• Duration: 6 months plus possible extensions

• Interviews: In person

• Daily Work Schedule: Daily hours 7:00am to 3:30pm Monday to Friday. 30-minute lunch. Overtime when needed for work completion or storms.

• Travel: Will be required during storm outages.

• Expenses will be covered.

• Maybe up to 10%.

Pay Range: $23.00- $25.00

The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work.