GENERAL SUMMARY/OVERVIEW STATEMENT
Provides secretarial and administrative support services such as typing, filing, scheduling appointments, preparing records and reports, submission of payroll, and maintaining par levels of supplies.
The secretary is expected to make judgments concerning priorities, to use initiative in improving office systems which will contribute to attainment of organizational objectives, to have understanding of the goals and responsibilities of the organization as well as to accomplish necessary office tasks.
Reports to the Center for Nursing Excellence Business Manager.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1.Schedules appointments, meetings, etc. for the Executive Director and divisional
members, locates and reserves appropriate meeting rooms.
2.Types correspondence, memos, personnel records (change of status) and
other materials as requested for Executive Director and other divisional members.
3.Utilizes the telephone, mail and computer systems for appropriate
communication for the Executive Director.
4.Duplicates and distributes memoranda, policies, procedures, minutes, etc.
5.Keeps personnel records as required, including registration, salary,
evaluations due, address as appropriate for division.
6.Maintains divisional files with warehousing as appropriate. 2/I
7.Ensures economical use of office supplies.
8.Meet, greet and provide directions to visitors in a courteous manner.
9.Assists in preparation of the payroll, and maintaining a system for check sorting, distribution and mailing.
10. Assumes responsibility for typing/secretarial work for nursing departmental committees including minutes.
11. Makes out purchase orders, check request vouchers as directed. Follows up on expenses.
12. Carries out special projects as assigned.
High school, Bachelors Degree preferred, plus 1-2 years secretarial/business school. 1-3 years of administrative experience.
Computer literate. Proficient in Word, Excel and PowerPoint.
SKILLS AND ABILITIES REQUIRED
Telephone skills and good interpersonal relationships.
Ability to set priorities for carrying out work assignments.
Strong customer service skills.
Ability to manage multiple tasks simultaneously.
Management of Auto calendar
Clear and concise communication skills
Must be capable of working with figures and doing basic computations 2/I
Must be able to interpret and process complex forms (i.e., payroll, incident reports, change of status, etc)
Must have knowledge of medical terminology.
Busy office environment, with frequent interruptions.
None. BWH is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, ancestry, age, veteran status, disability unrelated to job requirements, genetic information, military service, or other protected status.
BWH Hospital I CARE Standards