Administrative Assistant II (Part-Time, Variable Hour)

Utah Valley University is seeking a part-time Administrative Assistant! Working under general supervision, the Administrative Assistant performs secretarial work such as composing routine correspondence, maintaining records, obtaining/providing factual information, requiring knowledge of policies/procedures of both the university and high schools, driving to local high schools or other locations. Performs other duties as appointed by Director of Advising and Outreach. This position is currently staffed at the UVU Orem Campus.

• Performs moderately complex and confidential administrative work such as entering student data, maintaining records, scheduling appointments, composing routine correspondence. Obtaining/providing accurate information requiring knowledge of policies and procedures of both assigned and work related areas.

• Operates office equipment such as photocopier, fax machine, scanner and calculator. Maintains filing systems, databases, records, and/or other documents. Evaluates and processes all incoming paperwork.

• Takes notes at meetings including departmental in-services. Assists in marketing projects, maintains the department's social media sites, and performs miscellaneous job-related duties as assigned.

Graduation from an accredited institution with an associate's degree and one year of experience or any combination of education and experience related to the Summary of Duties totaling three years.

Preferred Qualifications:

Bi-lingual Spanish and EnglishKnowledge

• Knowledge of Concurrent Enrollment practices.

• Possess a working knowledge of Microsoft Office Suite

Skills

• Skills in office methods, techniques, practices and procedures.

• Skills in the use of computers and computer software applications, including word processing, spreadsheets, e-mail and databases.

• Interpersonal and problem-solving skills.

• Skills in organizing, database management and coordinating.

Abilities

• Ability to perform a variety of administrative support duties with minimum supervision.

• Ability to follow verbal and written procedures and instructions.

• Ability to communicate effectively, verbally and in writing.

• Ability to meet and work with the public.

• Ability to meet and work with people of diverse backgrounds.

• Ability to work independently on a multitask level.

• Ability to manage workload and organize work efficiently and effectively.