Administrative Assistant II - Trac

Position Title:

Administrative Assistant II - TrAC

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 3 years of related experience

Preferred Qualifications:

Experience using scheduling tools or software to manage multiple busy schedules

Experience organizing meetings and meeting minutes

Experience organizing a variety of events, such as board meetings, tutorials, multi-day annual reviews with funding agencies, etc.

Experience updating content on websites and social media

Demonstrated experience communicating with broad audiences such as industry partners, staff, faculty, students, etc.

Demonstrated experience prioritizing requests from multiple sources

Job Description:

TrAC at Iowa State University is currently seeking applicants for an Administrative Assistant II. TrAC(Translational AI Center) breaks down disciplinary silos to bring together core Iowa State artificial intelligence researchers and subject matter experts interested in applying new technologies to their work.

The Administrative Assistant II reports to the TrAC Assistant Director and serves as a highly visible representative of the Translational AI Center. The Administrative Assistant II will perform a variety of administrative support duties to streamline collaborative efforts including:

• Schedule and meeting management

• Making travel arrangements for TrAC faculty, staff and students

• Procurement and maintenance of materials and supplies

• Event planning and execution

• Assist with promotion and implementation of TrAC initiatives including website updates, social media, drafting newsletters and marketing materials, etc.

This is a two-year, fixed term position with the opportunity for renewal.

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

Level Guidelines

• Career-level position demonstrating proficiency and knowledge of related competencies

• Works under direct to general supervision and may receive guidance on more complex assignments

• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature

• Applies thorough knowledge to respond to inquiries and requests

• Able to resolve most problems and issues and respond to requests without escalation

• Provides guidance to students

• May provide supervision to one to two other staff or lead a small work team

Appointment Type:

Regular with Term Appointment (Fixed Term)

Proposed End Date or Length of Term:

August 11, 2026

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS806

Application Instructions:

To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

Original Posting Date:

July 5, 2024

Posting Close Date:

July 21, 2024

Job Requisition Number:

R15015