Administrative Assistant II - MSW Program

The Administrative Assistant II will provide administrative and tactical support primarily to the Chair of the MSW Programs and the senior staff & faculty.

Duties & Responsibilities:

• Additionally, they will coordinate and implement an array of procedures each semester, including preparation of departmental course schedules (70+ courses per semester) and adjunct faculty contracts for on-campus and online programs.

• Create and maintain the student roster for on-campus and online MSW programs, and assist the MSW Chair with maintaining the advisor list

• Order textbooks for faculty; assist faculty course leaders with securing syllabi for part-time faculty

• Schedule and coordinate meetings and appointments; assemble background materials; attend meetings and prepare summary notes.

• Manage and respond to requests from the Dean, Assistant to the Dean, and executive staff

• With guidance from the Budget Officer, manage travel for MSW/OMSW/Student Affairs Faculty and Staff; keep records of all travel itinerary; complete monthly purchase card resolution; gather and consolidate data for reports.

• Manage communication including updates to MSW faculty and staff, response to inquiries, information for students and updates regarding policy and procedures.

• Ensure confidentiality of information, maintain office continuity

• Maintain files and databases; exercise initiative in establishing and revising files to meet current needs and demands.

• Order supplies and equipment, monitor and update inventory, assist with department and school event planning and coordination.

• Coordinate with the SSW Technology Support Specialist in addressing technology issues and needs of students, faculty and staff.

• Maintain and update the calendar for the MSW Chair

• Performs other duties as assigned.