Administrative Assistant II

Under general supervision, provide professional-level administrative support of a highly responsible and confidential nature to ensure operations and functions are performed in an efficient and effective manner. Provide administrative support for assigned divisions and faculty and provide administrative support for general department operations.

Minimum Qualifications

Education: Two years of college education or Associate's Degree from a regionally accredited college. Bachelor's Degree from a regionally accredited college preferred

Experience:

Minimum of two (2) years of professional administrative admin experience.

Knowledge of office equipment

Proficiency in MS Office

Excellent time management skills and ability to prioritize work

Attention to detail and critical thinking and problem-solving skills

Strong organizational skills with ability to multi-task

Preferred Qualifications Closing Date Open Until Filled Yes Special Instructions to Applicants Quick Link https://careers.msm.edu/postings/20410 EEO Statement Summary

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

Description of Job Duty

Specific Duties:

Provide administrative support to assigned faculty, some of which may be of a confidential nature to include coordinating travel, maintaining calendars and schedules, preparing correspondence, reports, and presentations, and organizing division related meetings, webinars, and events

Provide administrative support for grant submissions, budget development, proposals, consultant agreements, new vendor setups

Serve as liaison to other entities and individuals, internally and externally, seeking information and services

Compose and prepare faculty activity reports and career development reports for assigned faculty.

Serve as the division initial point of contact for phone inquiries, facilities, maintenance, and IT needs/requests

Initiate and follow up on Travel requests, check requests, requisitions, orders, and purchases;

Monitor and track budget expenditures; Maintain office supplies and equipment; Obtain vendor quotes as needed

Assist with coordinating and organizing department activities such as meetings and department sponsored events

Provide administrative support for meetings to include preparing the agenda, sending out notifications, setting up meeting locations via virtual or in person, and taking and transcribing minutes

Pre-Employment/Employment Requirements

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization

Immunization Requirements

It is MSM's Immunization policy that all Prospective Employees are required to provide proof that they are vaccinated against COVID-19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• What is your highest level of completed education?

• High School/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• EdD, MD, PhD, DrPH, JD

• Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered.

(Open Ended Question)

Applicant Documents

Required Documents

• Cover Letter

• Curriculum Vitae or Resume

Optional Documents

• Other Document