Administrative Assistant II

Mitsubishi Electric - Cypress, CA & Arlington, VA Kirkland , WA 98034

Posted 2 months ago

Mitsubishi Electric US, Inc. has an excellent opportunity for an Administrative Assistant in the Elevator and Escalator Division in Kirkland, CA.

Position Summary:

Responsible for call handling, dispatching, processing payables, data entry, invoicing, and maintaining administration records. Provide other administrative assistance as directed by Regional or Departmental Management.

Responsibilities:

  • Data entry and provide reports from the "Total Elevator Service" computer database.

  • Maintain "Total Elevator" database.

  • Process payables as necessary, including creation of purchase orders and processing of invoices for payment to vendor.

  • Facilitate input of construction time and verify construction tickets.

  • Answer telephones and dispatch or route calls as necessary.

  • Clerical work including filing, copying, faxing, etc. and preparation of documents as directed.

  • Maintain weekly electronic maintenance time cards for regular maintenance and callbacks.

  • Maintain all ICFR reports and documents required for "Total Elevator Updates"

  • Complete weekly billable callback reports.

  • Manage customer online billing systems.

  • Initial employment period will require full time presence on construction jobsite, and travel to jobsite may be required periodically moving forward.

  • Performs other job functions as assigned.

Job Requirements:

  • Highly Customer service oriented and a team player.

  • Excellent computer skills including a thorough working knowledge of Microsoft Access, Windows, Word, Outlook and Excel required.

  • Ability to learn and become proficient with Total Elevator Service data base in a short period of time.

  • Sound oral and written communication skills required.

  • Ability to work accurately and expediently.

  • Bachelor's Degree highly preferred.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Mitsubishi Electric US, Inc. is an equal employment opportunity employer. All employment decisions are made without regard to race, color, religion, sex, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, sexual orientation, gender identity, gender expression, domestic partnership, physical disability, mental disability, medical condition, genetic characteristic or information, military or veteran status or other legally protected status (except when one of these criteria is a legally permissible bona fide occupational qualification).

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the Company, or (c) consistent with the Company's legal duty to furnish information.

Click here to view the EEO is The Law Poster and the supplement.

Click here to view the Notice to Job Applicants and Employees regarding San Francisco's Fair Chance Ordinance and the Know Your Rights poster.

Applicants with a disability who need assistance with the application process may contact Human Resources by email at employment@meus.mea.com or by calling 714.229.3813.


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Administrative Assistant II

Mitsubishi Electric - Cypress, CA & Arlington, VA