Administrative Assistant II, Liberal Arts And Science

The Administrative Assistant II performs a variety of highly skilled clerical and administrative functions in a normally independent manner, under the supervision of a high-ranking official of the College whose activities, responsibilities and authority play a major role in determining the goals objectives and course of the College.

• Provide clerical and administrative assistance in matters which are not exclusively of a routine, predetermined, repetitious or ordinary nature.

• Assists in the compilation, organization, preparation and distribution of reports, proposals, budgets, college schedules, contracts, transcripts of meetings and other correspondence; operates necessary computer programs requiring extensive use and application to devise special layouts, formats, charts, tables, or graphic materials to be distributed to a variety of other offices and personnel.

• Keep attendance records, processes payroll information, purchase orders, check requests, budget requests; keep office accounts, maintains office supplies and equipment; orders maintenance service as needed.

• Assists in matters of a highly confidential nature, requiring discretion and judgement.

• Must have a broad knowledge of the department and college operations, rules, and procedures.

• May train or advise and assist other clerical personnel as required.

• Answer telephone and receives and orients visitors; handles special complaints or problems; screen calls and assesses problems or inquiries for referral to supervisor; makes appointments and reservations; maintains business calendar and schedules.

• Maintain course schedules, outlines, cancellation of courses, additional seat assignments or other academic functions as required.

• The duties listed are not set forth for purposes of limiting the assignment of work.  They are not to be construed as a complete list of the many duties normally performed under a job title or those to be performed temporarily outside an employee's normal line of work.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Other duties as assigned.

• High school diploma or its equivalent.

• Data Entry Skills - ability to perform 100-133 keystrokes per minute with minimal errors.

• Typing Skills - ability to type 40 wpm with minimal errors.

• Must successfully pass criminal background check.

PREFERRED QUALIFICATIONS:

• Three (3) years of experience in clerical work or any equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position.

• Knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software.

STATUS/BENEFITS:

This is a regular full-time Support Staff position for 35 hours a week, 52 weeks a year.  Classified Grade IX on the Support Staff Salary Schedule.   The annual salary comes with  the following employee benefits:  • $15,200 Annual Flexible Health Benefit:   • 10 Vacation, 12 Medical and 3 Personal Days Earned within First Year of Employment • 16 Holidays, 5 Winter break days, 4-Day Summer Workweek.  Shift Schedule is Monday-Friday, 8:30am-4:30pm.