Administrative Assistant II

As a member of our administrative support team, you'll be a valued member of the team as you assist with big picture as well as day-to-day support. You may provide support to engineering, safety, operations, finance, supply chain, sales, R&D, marketing or other functions within the company. Your responsibilities could include supporting effective meetings, event planning, vendor negotiations, creating presentations and documents, receptionist/switchboard coverage, analyzing data and providing insights and recommendations.

Johnsonville, LLC

Administrative Assistant II

(Supporting Human Resources, International & IT)

Position Overview:

Johnsonville members are committed to having the Highest Impact on Customer Success, and this role is a perfect example of that! As a member of Johnsonville's Administrative Team, the successful candidate will provide exemplary support to their internal customers and become engaged in multiple company functions. This role will support our Human Resources, International and IT teams. The teams this role supports may change due to the needs of the organization.

As the objective of the Administrative Team is to provide superlative support to internal customers, this position is primarily on-site; however, we offer schedule flexibility and some limited remote work options.

Responsibilities:

• As a key Administrative Assistant, you will add value to the organization by developing and enhancing processes and procedures for your customers and the multiple cross-functional teams this position supports.

• As the primary meeting and event planner for your teams, you will lead the planning and execution for the International Business Unit meeting by managing event budgets, gaining alignment on agendas, negotiating contracts, reserving venues, arranging catering, securing teambuilding activities, preparing and consolidating presentations, and communicating information to teams. You will also plan and coordinate various team meetings and events throughout the year.

• Schedule and maintain meetings from leadership teams' calendars via Outlook.

• Schedule and organize on-site and off-site activities such as meetings, meals, travel, and conferences for teams.

• Provide backup to switchboard/receptionist on a rotating schedule (breaks, lunches, vacations).

• Manage and submit purchase orders and invoices. Manage and submit customer expense reports using SAP Concur. Proficiency in Microsoft programs including Excel and SAP is helpful.

• Participate on project teams as needed.

• Assist with a large variety of miscellaneous tasks and projects for multiple teams.

Education:

• High School Diploma required

• Associate degree is preferred

Experience:

• 3-5 years prior administrative experience required

• Complex event planning experience strongly preferred

Skills and Competencies:

• Organized and detailed, yet flexible.

• Proven ability to evaluate problems and develop detailed plans to execute and resolve.

• Excellent knowledge of Word, Excel and PowerPoint (graphing, presentation building and spreadsheet development).

• Excellent verbal and written communication skills, including great phone presence.

• Demonstrated ability to take and publish clear, concise, and timely notes for multi-functional teams and project teams.

• Previous experience in negotiating contracts and agreements for meetings, events, and services.

• Proven ability to maintain confidentiality.

• Proven customer service background and the ability to work with a wide range of people and personalities.

• Proven ability to prioritize and manage workflow with frequent interruptions (time management).

• Must enjoy being challenged with a variety of activities and responsibilities.

Date: May 1, 2024

Location: Global Sausage Headquarters, Sheboygan Falls, WI

(Our office is about an hour north of Milwaukee)

Coach: Executive Assistant/Admin Coach

Shift: 1st Shift (8am - 5pm)

Travel: Limited travel requirements to other Johnsonville facilities and to off-site meeting locations

Member Status: Full-Time, Hourly Office Technical

Reason for Posting: Replacement

Benefits: Members have potential for a monthly bonus, 401k with a company match and profit sharing. Members also have access to terrific benefits including affordable medical, dental and vision coverage; flexible spending accounts; disability and life insurance; and fertility and adoption assistance. Johnsonville also offers competitive paid time off, including paid parental time off, as well as access to the 24/7 onsite fitness center, onsite medical clinic and tuition reimbursement!

About our Company

Since 1945, our family-owned band of sausage-makers has invented better ways to make, eat and prepare crave-able sausage. Today, we are 3,000 Members strong. We sell our famous sausage in all 50 United States and more than 40 countries. We have a culture built on the idea that if we make developing your talents our top priority, great business results will follow naturally. We call it The Johnsonville Way. It has been our secret sauce for decades, and we hope you get to experience it for yourself!

How to Apply:

External candidate: Apply on-line only at: careers.johnsonville.com

Applicants must be authorized to work in the US without requiring sponsorship now or in the future.

We value the diversity of our workforce and we embrace the principles of Equal Opportunity Employment. M/F/Vet/Disability

Johnsonville values the service Veterans and their family members have given to our country. We support the hiring of returning service members and military spouses.