Administrative Assistant II

JOB DESCRIPTION

The Administrative Assistant II will assist the Executive Assistant with collecting, depositing, and distributing mail. Answering incoming phone calls and track email reminders for board meetings.

In addition, will maintain general organization within work station. Will assist the Executive Assistant with any special projects and event planning and other duties as assigned.

WHO WE ARE

Looking to make a difference? Our mission at Interim is to provide services and affordable housing in supporting members of our community with mental illness by building productive and satisfying lives in a world in which people with mental illness are able to live, work, learn and participate fully in the community. Join our team and instill hope in the community.

WHAT WE OFFER

§ Competitive Compensation

§ Tuition reimbursement for eligible positions

§ Clinical licenses and training reimbursement for eligible positions

§ Loan repayment for eligible positions

§ Generous health, vision, dental, Employee Assistance Program (EAP), and life insurance coverage for full-time employees

§ Monthly payment in lieu of insurance coverage for eligible positions

§ 403b Retirement Plan with Interim matching contribution

§ Competitive vacation and sick leave accruals. You can earn up to 24 days of vacation in your first year.

§ Professional development and learning opportunities.

§ BBS registered supervisors onsite for ongoing Clinical Supervision

§ Annual employee recognition and staff appreciation events

§ Employee referral bonus program

§ Offers flexible work schedules

§ A fulfilling career while providing a family centered focus and work-life balance

HOW TO APPLY

To learn more about Interim and to apply for this position, please go to our website at http://www.interiminc.org/employment/.

COMPENSATION

$23.22 - $30.23 per hour. Non-exempt; 40 hours/week; Eligible for overtime. Compensation based on education and experience.

REPORTS TO

Executive Assistant.

QUALIFICATIONS

Required: H.S.

Diploma and at least 2 years' general office experience, plus computer software skills with Microsoft Office. Must be able to work in fast-paced work environment, demonstrate a high level of discretion and confidentiality and possess excellent oral & written English communication skills.

Drivers license for at least two years and driving record acceptable to insurance carrier.

Valid California driver's license; auto in safe operating condition; auto liability insurance; good driving record; criminal record clearance; proof of authorization to work in the United States as required by Immigration and Reform Act of 1986. Ability to work independently with minimal supervision.

Preferred: BA degree; bi-lingual Spanish; accounting knowledge; experience with Adobe Photoshop, Adobe InDesign, and OneSite.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Collects, deposits, opens, processes, and distributes mail, answers incoming phone calls, takes and directs messages, dispatches and distributes faxes, acts as courier for administrative offices and deposits checks for Accounting as necessary.

• As requested by administrative and program managers, prepares general agency correspondence and reports, and assists in preparation of training materials and manuals, files administrative work.

• Maintains general office organization at Pearl St Admin Building, maintains office equipment (including fax machines, copiers), maintains postage, office supplies, and janitorial supplies

• Assists in maintaining cleanliness of downstairs areas and conference room.

• Coordinates arrangements for agency-sponsored events and meetings (e.g., annual retreat, staff birthdays), including scheduling, reservations, menu, correspondence, etc.

• Tracks Board attendance and sends out e-mail reminders. Orders and picks up meals for Board members as needed, fills in as necessary when Executive Assistant is unavailable to prepare Board materials, attend meetings, and take minutes.

• Other duties as assigned.

PHYSICAL REQUIREMENTS

Ability to: operate a motor vehicle; climb stairs; read data on a computer screen; read documents being word-processed, etc.; answer phones and communicate with staff, residents and agency visitors; meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed. Capable of the following extended activities: standing, sitting, climbing stairs. Capable of the following intermittent activities: lifting up to 25 pounds and bending in the performance of infrequently performed office duties.

This job description is intended to have an accurate reflection of the qualifications and job duties, current management reserves the right to revise the job at any given time when circumstances change. This job description replaces all previous description for this position.

Interim, Inc. is an equal opportunity employer.

Interim Inc. is guided by the precept that in no aspect of its programs, services or employment practices shall discrimination be permitted because of race, color, national origin, gender, age, creed, religion, physical or mental disability, marital status, medical condition, pregnancy, childbirth, or related medical condition, citizen status, veteran status, military status, sexual orientation, gender identity, or other characteristic protected by state or federal law. To comply with the Americans with Disabilities Act and other applicable laws ensuring equal employment opportunities to qualified individuals with a disability, reasonable accommodations are made for the known physical or mental limitations of an otherwise qualified individual with a disability, unless hardship, direct threat to health or safety, or other job-related consideration exists.

Individuals who feel that they have been unlawfully discriminated against because of membership in one of the protected classes should contact the following: Director of Human Resources, Interim, Inc., PO Box 3222, Monterey, CA 93942. (831) 649-4522.