Administrative Assistant II

About Us

Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.

As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally.

We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.

In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta.

Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.

Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.

Job Summary

The Administrative Assistant II is responsible for providing clerical and administrative support to the Quality Enhancement Project (QEP) Director. They perform various clerical and administrative tasks, such as managing calendars, scheduling meetings, preparing reports, handling correspondence, and organizing documents. They may also coordinate travel arrangements, process expense reports, and assist with event planning and project management.

Responsibilities

Function 1 -

Provides administrative support and assistance to the QEP Director, including making appointments, scheduling meetings, maintaining calendars and email

Function 2 -

Places, answers, screens, and directs telephone calls, providing information or referral as required; assists the public by providing general information by telephone, mail, or in person regarding the QEP

Function 3 -

Enter requisitions for purchase requests into the PeopleSoft Financial System and update the QEP budget using the One USG accounting system

Function 4 -

Process payment requests for vendors and employees; process employee travel requests and travel reimbursements; managing purchase orders, ordering supplies, processing prior approvals and travel reimbursements; managing processing of staff travel expenses, including Travel Prior approvals, registration, airline reservations, car rentals, hotel reservations, etc., as well as preparing travel and expense reports for reimbursement

Function 5 -

Maintain and update digital office files including invoices, purchases, and other documents

Function 6 -

Maintain office files in accordance with best practices in document retention and destruction guidelines

Function 7 -

Serve as a P-Card holder and compile P-Card documentation

Function 8 -

Schedule meetings (times and locations) for the QEP advisory committee, QEP assessment committee, and/or QEP community of practices (QEP Faculty Fellows and Course Coordinators)

Function 9 -

Assist with the planning and execution of various QEP activities or events (e.g. QEP Summer bootcamp, QEP showcase); other duties as assigned

Required Qualifications

• High School or GED
• One to three years of related administrative work experience

Preferred Qualifications

• 2 Year / Associate Degree

• Experience with GA First Financials

• One or more years with budgeting, E-procurement, or a similar system

• Strong customer service experience

• Strong Microsoft Office/Office 365 experience, including Outlook

Knowledge, Skills, & Abilities

ABILITIES

Ability to respond to various audiences accurately and calmly

Ability to establish and maintain effective working relationships with faculty, staff, and administration

Ability to effectively present information and respond to questions from students, faculty, staff, and the general public

Ability to learn new software and platforms

SKILLS

Excellent written, oral, and computing skills

Self-motivated and detail-oriented with excellent communication and organizational skills

Strong commitment to customer service

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.

These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Georgia Gwinnett College is an equal employment, equal access, equal educational opportunity, and affirmative action institution. GGC does not discriminate on the basis of race, color, creed, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, sex (including pregnancy or childbirth), veteran status or military status, genetic information, or disability in employment or admission or access to its programs and activities, as required by Title IX. Inquiries including anyone who feels they have been discriminated against should contact the Office of Equal Opportunity and Title IX compliance and direct concerns to the GGC Title IX Coordinator, Building B, Suite 3700, titleix@ggc.edu or (678) 407-5085.

For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR Payroll and Benefits at (678) 407.5054 or email benefits@ggc.edu.

Background Check

• Position of Trust + Education & Credit

Other Information

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.