Administrative Assistant II For Social Work

Department Information

Start the new year in a new job!!

Be a part of a dynamic team in the Department of Social Work, which offers nationally accredited bachelor and master degree programs for students in Southwest Colorado.

Description of Job

This position will provide the Department of Social Work with expertise necessary to enhance public relations, organize and maintain financial accounts, assist in departmental operations, and provide academic-related support as needed. This position will assist in developing and maintaining cohesive engagement among the BSW and MSW programs.

Administrative Assistant class series description available online

Primary Duties:

Departmental Operations

• Assists department chair(s) in all aspects of day-to-day operational management duties which include but are not limited to: record keeping; document preparation/ distribution; general announcements/communications; student-run media business operational support; on and off campus special events implementation; organizing department retreats and/or hosting visiting professionals.

Financial Accounts / Budgeting for Departments

• Tracks, reports and distributes a budget report as requested by the department chairs with monthly expenditures.

• Assists with management of financial accounts for the Department of Social Work including budgeting and purchase orders related to the departments, labs, studios and offices.

• Completes all departmental budget reports for the Accounting Office.

• Conducts yearly inventory for shipping and receiving.

• Processes all official forms for Auxiliary Services and Accounting Offices.

• Coordinates with adjuncts to complete performance contracts regarding the duties of workshops and documentation of payment.

• Completes all required university reporting on behalf of the department.

Academic and Travel Coordination Support for Departments

Assists department chair(s) and Faculty (including Full and Part-time ) in facilitating the academic needs of students. This includes but is not limited to:

• coordinating with the Assistant to the CHASS Dean in scheduling of classrooms
• helping to provide student access to classrooms and facilities (after hours)
• helping to facilitate faculty travel
• supporting faculty by assisting with advising/enrollment
• issuing student permits into courses upon faculty approval.

Reception Desk/Customer Service for Departments

• Provides front office customer service for the Department Social Work by prioritizing and scheduling tasks, providing clerical support, serving as front-line access to the public and delivering accurate information about the department and programs.

• Drafts, composes, proofreads, and produces final copies of correspondence including letters, memos, social media posts, handouts, schedules, programs and spreadsheets using software programs compatible with departmental specifications.

Salary Range:

$37,920.00 - $53,100.00 Annually

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

THIS JOB ANNOUNCEMENT IS OPEN TO

CURRENT STATE OF COLORADO RESIDENTS ONLY

Minimum Qualifications

• Two years of experience in an occupational field related to the work assigned to the position.

Substitutions

• Appropriate education will substitute for the required experience on a year-for-year

basis.

Preferred Qualifications

• Experience with Kuali system

• Experience applying State Fiscal Rules and Purchasing Guidelines

• Experience following State Travel Guidelines

• Familiarity with FERPA

• Excellent written communication skills

• Budget tracking experience

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: spb.colorado.gov. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300 or complete form at https://spb.colorado.gov/filing-appeals. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

All interested candidates must apply through the on-line application system. No other format of application materials will be accepted.

Applicants must attach the following documents, in order to be considered for this position:

• a letter of intent (cover letter)
• a current resume or CV
• three professional references with current contact information either within the online application or as an attachment.

Additionally, applicants must attach an unofficial transcript if using education to substitute for some or all of the experience requirement.

Applications submitted without the required attachments above will be considered incomplete and will not move forward in the selection process. Once submitted, applicants will not be able to make changes or add information to their application packet, with the exception of their personal contact and demographic information.

Early submission of application materials is encouraged. The position will remain open until filled; those applications received by 10am Thursday, December 7th, 2023, will receive full consideration.

About Colorado State University Pueblo

Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business, the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 15 graduate programs.

CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution. Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.

Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report. CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.

At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.

Colorado State University Pueblo offers a comprehensive benefits package including:

• Medical and prescription insurance

• Dental insurance

• Vision insurance

• Flexible benefit plan

• Basic term life insurance

• Voluntary term life and AD&D lnsurance

• Long-term disability insurance

• Employee assistance program

• Travel accident insurance

• Voluntary critical illness and accident insurance

• Annual and sick leave

• Retirement plans

Other benefits include:

• Employee and dependent tuition discounts

• State employee discounts via BenefitHub

• Various on-campus event, recreation, and meal discounts

About Pueblo, Colorado

The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking or skiing in the mountains to the west. The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.

CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.

The University reserves the right to check additional references, with prior notification given to the candidate.

Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.

It is the policy of Colorado State University Pueblo to provide reasonable accommodations for employees and applicants with disabilities. If you need accommodations, please contact the Office of Human Resources & Institutional Equity at (719) 549-2441 or hr@csupueblo.edu.

In compliance with the Clery Act of 1990, the University's annual security report is available at: https://www.csupueblo.edu/campus-safety.

Colorado State University Pueblo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices.