Administrative Assistant II - Food Services

Login to Apply Administrative Assistant II - Food Services

JOB STATUS: Open POSTING DATE: 06/10/2024 CLOSING DATE: 07/08/2024 04:30 PM POSTING NUMBER: 00008491 LOCATION: FOOD SERVICES POSITION TITLE: Administrative Assistant II - Food Services

QUALIFICATIONS:

Education/Certification:

Required:

• High school graduate

Preferred:

• General Business Courses

Technology Proficiency: Level 1 - Basic (use of)

• Computer operations

• Word processing

• Data entry

• Data archiving

• E-mail

• Job-related student and/or financial management system

• BusinessPlus

• eSchool Plus

• WebSmartt

• District Acceptable Use Policy and Technology Ethics/Etiquette

Experience:

• Required: 1 year general office

Personal Required:

• Knowledge of how to use computer, telephone system; copier, laminating machine, fax and general office machines; perform simple accounting principles; and organize work.

• Able to communicate with general public, administrators, Food Service office personnel, all cafeteria managers, company food representatives and have a pleasant telephone voice and personality.

• Relates positively to others.

• Ability to work effectively with diverse groups of individuals.

• Ability to work independently with little or no supervision.

• Proactive, self-motivated, and self-directed.

• Exhibits professionalism.

• Professional appearance and appropriate attire for job.

• Demonstrates good judgment and knowledge of District policies and procedures, which support the activities of the Department.

FUNCTION:

Under the supervision of the Assistant Director of Finance/Compliance, responsible for maintaining student direct certification statuses, incoming telephone calls, general typing, and other routine office procedures.

MAJOR RESPONSIBILITIES & REQUIREMENTS:

• Answer telephone and direct calls to appropriate personnel.

• Regularly receive visitors and direct them to appropriate personnel.

• Prepare U.S. and school mail for mail carrier daily.

• Prepare inter-office mail daily.

• Responsible for daily distribution of forms and records received from schools on clipboards and return with mail, memos and correspondence.

• Enter stockroom and purchase requisitions into the District financial system.

• Fill office supply orders for schools.

• Prepare order listing for office supply requests.

• Follow Texas Department of Agriculture procurement guidelines when necessary.

• Order office forms from outside companies yearly.

• Group breakfast and lunch satellite delivery slips in route schedule order daily.

• Prepare copies and distribute Elementary and Secondary production sheets, meat tabulations, and canteen worksheets.

• Type notices, menus and recipes as needed.

• Responsible for laminating, cutting, distributing, and maintaining files of signs, posters, flyers, menu boards, and other documents for school use.

• Assist with copier, printer, and laminator troubleshooting and submits work order requests when needed.

• Responsible for ensuring that all students eligible for direct certification (DC) are identified by:

• Comparing the Texas Department of Agriculture downloaded 11no match" list to eSchoolPlus to add students

• Printing and comparing household members by address and guardians, to those students not on DC.

• Adding homeless, foster, and migrant students to the system from lists given from the persons responsible for signing students up on those lists.

• Assist with subs in the morning when needed.

• Assist current employees with portal access to SafeSchools training.

• Lift or carry 1 to 10 lbs. occasionally.

• Bend, stoop and work with machinery occasionally.

• Walk and stand occasionally. Sit frequently.

ADDITIONAL DUTIES:

• Performs other job related duties as assigned

SUPERVISORY RESPONSIBILITIES:

• Not Applicable

WORKING CONDITIONS:

• Mental/Physical Demands and Environmental Factors:

• Challenging situations; Ability to maintain emotional control under stress.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. The pay grade and work year listed are intended to be informational and not contractual in nature.

Job Desscription Revised 6/5/2024

REPORTS TO/SUPERVISES: Reports to Assistant Director of Finance/Compliance for Food Services OTHER INFORMATION: For assistance or more information, see our Job Information Page.

or you may contact:

CCISD Human Resources - (361) 695-7250

Auxiliary Applicant Tracking / Applications

CCISDhr@ccisd.us

CCISD Human Resources

801 Leopard

Corpus Christi, Texas

(Please include the Job Posting Number with any correspondence.)

APPLY TO:

Select the AUXILIARY Application in our online application system (link below). All applications must be submitted by 4:30 pm local time on the closing date.

GRADE / STEP: CLES/402 SALARY: $14.99 minimum/hour (individual salary calculation is based on applicable experience)

See the CCISD Salary Schedule handbook for information regarding initial salary placement. DAYS: 226 START DATE: Upon Hire