Administrative Assistant II

Administrative Assistant II

Salary

$39,626.91 - $66,045.62 Annually

Location

FAIRFAX (FJ56), VA

Job Type

FT Hourly W BN

Job Number

24-01481

Department

Health Department

Opening Date

06/15/2024

Closing Date

6/21/2024 11:59 PM Eastern

Pay Grade

S13

Posting Type

Open to General Public

• Description

• Benefits

• Questions

Job Announcement

The Fairfax County Health Department is a progressive public health leader serving 1.2 million residents from diverse ethnic, cultural and economic backgrounds. With more than 100 years of leadership in the field, we are committed to promoting population health, protecting public health and the environment, and ensuring residents' equitable access to health services and information. We thrive on teamwork, customer service, and making our customers the top priority. We invite you to apply and join a team of professionals that will impact on the community.

This position requires a customer service driven individual, who will provide day to day administrative support for operations within the Division of Environmental Health. Prepares and types various reports, tables, memoranda, letters, and meeting minutes; responds to inquiries and requests for information. Serves as the receptionist including answering calls and greeting visitors. Schedules appointments and processes/ distributes mail. Works with the health department administrative assistant team and performs other general office duties as assigned.

Note: The assigned functional areas for this position include general administrative assistance and customer service.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Knowledge

Knowledge of a variety of standard office procedures;

Knowledge of specific unit terminology;

Knowledge of work done in related departments.

Communication

Ability to read and comprehend relevant documents.

Information Abilities

Ability to process and integrate simple data.

Interpersonal Abilities

Ability to establish and maintain effective working relationships with both external

and internal contacts.

Word Processing/Typing

Basic skills in the use of Microsoft Word.

PC Skills

Basic skills in the use of applicable Microsoft software.

Employment Standards

MINIMUM QUALIFICATIONS:

Any combination of education, experience, and training equivalent to the following:

(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Any combination of education, experience and training equivalent to high school graduation and one year of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:

• AED-Required within 60 days
• CPR -Required within 60 days

NECESSARY SPECIAL REQUIREMENTS:

The appointee to this position will be required to complete a criminal background check and child protective services check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• At least two years of experience providing administrative support in a fast-paced office setting.

• At least two years of experience with data entry, filing/records management, receptionist, supporting fiscal operations, and scheduling.

• At least two years of front-line customer service experience with excellent communication skills with the ability to interact in a friendly, service-oriented and professional manner with internal and external customers.

• Proficient skills able to use Microsoft Office 365 (Outlook, Word, Excel) and other software applications

• Experience working in an environment supporting environmental health or land development activities highly desired.

• Knowledge of general office policies, and procedures.

• High level of integrity and discretion in handling confidential information.

• Able to work independently and in a team environment, highly organized, proactive, exercise good judgment, and use critical thinking skills.

• Strong interpersonal skills and ability to effectively communicate, both orally and in writing.

• Able to manage multiple tasks simultaneously.

PHYSICAL REQUIREMENTS:

Job is generally sedentary in nature, and requires walking, standing, sitting (for long periods of time), and kneeling, reaching, bending, climbing stairs; may be required to lift or carry up to 25 lbs. occasionally. Uses hands to grasp, handle, or feel. Visual acuity is required to read data on a computer monitor; ability to operate keyboard driven equipment and computer and use of touchscreen. Position frequently communicates and must be able to exchange accurate information with others verbally and in writing. Generally, works in an office environment yet may occasionally be required to perform job duties outside of the typical office setting. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview and may include exercise.

The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.

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