Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Administrative Assistant II

Expired Job

Elgin Community College Elgin , IL 60121

Posted 2 days ago

1.Perform a variety of administrative and clerical duties, including, but not limited to:

a.Collect and prepare information for reports, proposals, documents, etc. Receive, sort, file and

retrieve documents, exercising discretion when working with confidential information.

b.Research and process documents to update and maintain files/records.

c.Establish and maintain filing systems.

d.Compose, format and type routine correspondence, reports and other documents.

e.Verify discrepancies and make corrections.

f.Coordinate office and departmental activities.

g.Coordinate calendars, schedules, training, travel arrangements, meetings and special events.

h.Post information on college intranet and other electronic communication systems.

i.Greet and assist office/department visitors.

j.Answer and route telephone calls.

k.Enter and retrieve data and information from computer systems and software applications.

l.Disseminate information.

m.Assist with projects that are central to the operation of the department/office.

n.Order office and program supplies, including arranging for equipment maintenance.
2.Maintain or process account records, accounts receivable or accounts payable. May monitor, reconcile or process transfers for budget accounts and monitor budget.
3.Serve as a liaison to the faculty, students, other employees or members of the outside community.

Essential Responsibilities Continued:

Other Responsibilities:

1.Assist in the review and monitoring of leave requests, timesheet submission, and other human resources/payroll-related activities.
2.Orient, train or back up other clerical workers in the office or department.
3.Perform other job-related duties as assigned which pertain to the job description.

Work Relationships:

Does Not Supervise

Physical Demands:

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Working Environment:

Office

Required Qualifications:

1.Associate's degree (AA) or equivalent from two-year college or technical school; or equivalent combination of education and/or experience.
2.Proficiency in Microsoft Office software (Word, Excel and Outlook) and use of the Internet.

Desired Qualifications:

1.Previous experience using databases, including enterprise-wide databases (e.g. Datatel).

Special Instructions to Applicants:

Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 12/25/18 and meet the posted minimum qualifications will receive full consideration.

This position is open until filled. This employment site is updated on a regular basis.

The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

Please refer to the Frequently Asked Questions document for information related to the ECC Hiring Process and Applicant Tracking System.

Testing Required:

Materials Required to Complete the Application Process for this Position:

Cover Letter/Letter of Application

Resume/Curriculum Vitae

Quicklink for Posting:

jobs.elgin.edu/applicants/Central?quickFind=52614

Return to Search Results

For additional support, please visit http://peopleadminsupport.com/5-8/

Equal Access/Equal Opportunity Statement

Americans with Disabilities Act Compliance Statement

Diversity Statement



upload resume icon
See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Assistant Youth Coordinator II

Elgin Community College

Posted 4 days ago

VIEW JOBS 1/16/2019 12:00:00 AM 2019-04-16T00:00 1.Assist with recruitment, assessment and retention of youth participants. 2.Assist with maintenance of student records. Add case notes of all student activities and youth goals into the required data entry system on a regular basis. 3.Identify and connect community resources and support services that would benefit the participant. Assist with distribution and documentation of bus and gas cards. 4.Create monthly newsletter. 5.Assist with coordination of services and monitoring student success in areas of education, employment and personal development through workshops, supportive services and trainings. 6.Coordinate volunteer opportunities and college tours. 7.Assist coordinator with production of required grant reports as well as development of activates and programming for current and future cycles. Essential Responsibilities Continued: Other Responsibilities: 1.May be required to work some evenings and weekends. 2.Perform other job-related duties as assigned which pertain to the job description. Work Relationships: Does Not Supervise Physical Demands: Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Working Environment: Other Required Qualifications: 1.Bachelor's degree (BA/BS) from four-year college or university in counseling, sociology or a related area; or equivalent combination of education and/or experience. 2.Minimum of two years experience working with at-risk youth and/or other low-income populations. 3.Strong interpersonal skills to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds. 4.Strong organizational, verbal, and written skills. 5.Available to attend appropriate workshops and conferences. 6.Experience in MS Office Suite required. 7.Valid Illinois driver's license and the ability to commute to offsite locations on a frequent basis. 8.Must be available to work a flexible schedule, including evenings and weekends when required by the department's needs. Desired Qualifications: 1.Bilingual Spanish/English. Special Instructions to Applicants: Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 12/24/18 and meet the posted minimum qualifications will receive full consideration. This position is open until filled. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. Please refer to the Frequently Asked Questions document for information related to the ECC Hiring Process and Applicant Tracking System. Testing Required: Materials Required to Complete the Application Process for this Position: Cover Letter/Letter of Application Resume/Curriculum Vitae Quicklink for Posting: jobs.elgin.edu/applicants/Central?quickFind=52613 Return to Search Results For additional support, please visit http://peopleadminsupport.com/5-8/ Equal Access/Equal Opportunity Statement Americans with Disabilities Act Compliance Statement Diversity Statement Elgin Community College Elgin IL

Administrative Assistant II

Expired Job

Elgin Community College