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Administrative Assistant II

Expired Job

Elgin Community College Elgin , IL 60121

Posted 3 months ago

1.Perform a variety of administrative and clerical duties, including, but not limited to:

a.Collect and prepare information for reports, proposals, documents, etc. Receive, sort, file and retrieve documents, exercising discretion when working with confidential information.

b.Research and process documents to update and maintain files/records.

c.Establish and maintain filing systems.

d.Compose, format and type routine correspondence, reports and other documents.

e.Verify discrepancies and make corrections.

f.Coordinate office and departmental activities.

g.Coordinate calendars, schedules, training, travel arrangements, meetings and special events.

h.Post information on college intranet and other electronic communication systems.

i.Greet and assist office/department visitors.

j.Answer and route telephone calls.

k.Enter and retrieve data and information from computer systems and software applications.

l.Disseminate information.

m.Assist with projects that are central to the operation of the department/office.

n.Order office and program supplies, including arranging for equipment maintenance.
2.Maintain or process account records, accounts receivable or accounts payable. May monitor, reconcile or process transfers for budget accounts and monitor budget.
3.Serve as a liaison to the faculty, students, other employees or members of the outside community.

Essential Responsibilities Continued:

Other Responsibilities:

1.Assist in the review and monitoring of leave requests, time sheet submission, and other human resources/payroll-related activities.
2.Orient, train or back up other clerical workers in the office or department.
3.Perform other job-related duties as assigned which pertain to the job description.

Work Relationships:

Does Not Supervise

Physical Demands:

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Working Environment:


Required Qualifications:

1.Associate's degree (AA) or equivalent from two-year college or technical school; or equivalent combination of education and/or experience.
2.Proficiency in Microsoft Office software (Word, Excel and Outlook) and use of the Internet

Desired Qualifications:

1.Previous experience using databases, including enterprise-wide databases (e.g. Datatel).

Special Instructions to Applicants:

Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 9/20/2018 and meet the posted minimum qualifications will receive full consideration.

This position is open until filled. This employment site is updated on a regular basis.

The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

Please refer to the Frequently Asked Questions document for information related to the ECC Hiring Process and Applicant Tracking System.

Testing Required:

Materials Required to Complete the Application Process for this Position:

Cover Letter/Letter of Application

Resume/Curriculum Vitae

Transcripts/Certificates/Licenses #1

Quicklink for Posting:

Return to Search Results

For additional support, please visit

Equal Access/Equal Opportunity Statement

Americans with Disabilities Act Compliance Statement

Diversity Statement

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Administrative Assistant II

Expired Job

Elgin Community College