Administrative Assistant II

DHL Supply Chain is Hiring!

At DHL, you will play a part in one of the world's most essential industries. As the world's leading contractlogisticsprovider, we believe in doing the right thing, growing together, and delivering the difference. At DHL, you have a voice that matters and can make an impact that lasts. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

• Position:First (1st) Shift Administrative Assistant II

• Shift:6:00am -; 4:00pm, Monday-Thursday

• Pay:$20.40per hour.

In addition to the general job description below, the ideal will also have the following skills:Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Aminimum of (1) one year's experience in the following:

Key Accountabilities:

The LMS admin will be managing the associate profiles in our LMS systems and generate reporting for the operations team for them to review associate productivity/performance. As new associates are onboarded, they will update their LMS profile and when an associate terminates, they will deactivate the LMS profile. Overall, the admin will be also helping with the following:

• Indirect approvals

• Pulling reports for the operations team

• Help with administrative work within the LMS system to keep associate information accurate

• Will utilize Excel, Kronos, Outlook, and Powerbi, on a daily basis

Be part of the world's largestlogisticscompany! DHL Supply Chain has been certified as a Great Place to Work and Top Employer in the US for the 3rd year in a row!

• AFFORDABLE medical, dental, and vision coverage offered on your 30th day

• Paid time off

• 401(k) with generous company match

• Tuition reimbursement program

• Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Role Purpose:

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities:

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.

• Provide information to callers, requiring detailed knowledge of the manager's area of responsibility and general knowledge of company policies, practices and operations.

• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)

• Maintain departmental records and prepare reports.

• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.

• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.

• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.

• Maintain administrative filing system including items that are confidential.

• Process weekly payroll records.

• Serve as central communication point for associates.

• Operate office equipment including fax, copier, printer, and binding machines.

• Perform additional duties as assigned.

Required Education and Experience:

• Two years related experience

• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.