Administrative Assistant II- Department Of Public Works: Sewer Division

Job Description:

Position: Administrative Assistant II

Location:Department of Public Works - Sewer Department

Date opened: January 2, 2025

Date closed: Until Filled

Position Type: Full Time/ Benefited / Union

Salary: $47,731 - $61,221

Essential Duties and Responsibilities:

Responsible for performing a wide range of clerical duties including but not limited to providing customer service to occasion walk-ins or answering the department's telephone, maintaining personnel records, assist in the processing of the department payroll, accounts payable, and responds to customer complaints, answering the department's telephone and filing papers. Examines documents for correctness, prepares forms and other documents; compiles a wide range of statistical reports, posts and maintains general department records. Maintains a record of department expenditures and purchases, Assists with the preparation and administration of the department's payroll. Processes abatement requests for utility billing and tax lien abatements. Researches and reviews sewer and drain connection applications. Accepts and processes cash payments from customers.

Works under the direct supervision of the DPW Commissioner or Director of Operations or designee.

Work Environment:

The work environment involves everyday discomforts typical of a municipal office setting subject to frequent interruptions. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.

Requirements:

Minimum Qualifications:

Education and Experience: Associates Degree in an administrative field or a journeyman's level of trade knowledge; a minimum of three to five (3-5) years of office work experience including payroll in a municipal setting; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.

Knowledge, Skills and Abilities:

Knowledge:

Common policies, practices and procedures of the department and office operations; applicable laws and regulations pertinent to position functions including the policies and standard operating procedures of the department. Knowledge of office software (word processing and spread sheet applications) in support of department operations. Working knowledge of modern clerical procedures utilized in the maintenance and review of financial accounts and records; Working knowledge of office terminology, procedures and equipment.

Abilities:

Ability to interact effectively and appropriately with the public and other personnel, perform multiple tasks and maintain confidential information; ability to acquire knowledge of laws and regulations pertinent to position functions; ability to learn municipal accounting programs.

Skills:

Proficient computer skills, mathematical skills, recordkeeping and clerical skills, written and oral communication skills; strong customer service skills.

Additional Information:

The City of Brockton provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other protected class. The City of Brockton complies with all applicable federal, state and local laws governing nondiscrimination in employment in all locations in which the City operates. This policy applies to all terms and conditions of employment.

As a condition of employment, the City of Brockton will conduct a MA Criminal Offender Record Information (CORI) check once an offer has been accepted.

If you have Diversity or Equal Opportunity questions or need a reasonable accommodation, please contact Eisha George, Manager of Diversity, Equity and Inclusion, at 508-897-6439.

Section 2-110 of the Revised Ordinances of the City of Brockton mandates that employees establish residency within the City within one year of hire.

Application Instructions:

To be considered for this position, please click the