Administrative Assistant II

At Creighton, you are part of something big. Your skills and passions unite with thousands of faculty, staff and students inspired to change the world. Here, we offer meaningful work driven by a 475-year-old Jesuit tradition committed to social justice and serving others. Through this tradition, we push the boundaries on innovation. We pursue new knowledge for the betterment of society. We seek to improve our world through Catholic and Jesuit values. And it all starts with you.

We are hiring an Administrative Assistant II to support our University Communications and Marketing department. In this role, you will perform routine clerical and administrative functions such as answering phones, drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing strong customer service.

Key Responsibilities

• Manages calendar for department lead and coordinates meetings/appointments/travel arrangements for management staff, including room set-up and catering needs

• Provides administrative support for department.

• Responsible for learning and working with University systems in order to manage P-card receipts, expense claims, ordering supplies, catering

• Prepares and distributes time-sensitive reports and agendas.

• Answers incoming phone calls and emails. Sorts and distributes incoming mail and prepares outgoing mail for delivery.

• Maintains regular and follow-up files on confidential data.

• Uphold Creighton's core values and demonstrate commitment to valuing diversity and contributing to an inclusive working and learning environment.

Qualifications

• High School diploma or equivalent required

• 4 years of administrative experience required.

• Knowledge and mastery of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures/processes;

• Ability to communicate effectively (verbal and written);

• Customer service focus including the ability to assess inquiries and provide appropriate information or resolution using judgment and available resources, and proven ability to maintain confidentiality;

• Ability to coordinate and prioritize work with multiple and conflicting demands in a deadline-oriented environment;

• Ability to be collaborative and work in a team environment;

• Demonstrate Professionalism;

• Must be dependable/accountable

Change the World From Here

AAP/EEO Statement

Creighton University is committed to providing a safe and non-discriminatory educational and employment environment. The University admits qualified students, hires qualified employees and accepts patients for treatment without regard to race, color, religion, sex, marital status, national origin, age, disability, citizenship, sexual orientation, gender identity, gender expression, veteran status, or other status protected by law. Its education and employment policies, scholarship and loan programs, and other programs and activities, are administered without unlawful discrimination.

Disclosure Statement

This description describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Regular, reliable attendance is an essential function and all employees are required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor. Employees may also be required to work in excess of normal working hours as workloads and seasonal activities necessitate. A complete description is available in the Human Resource office located at 3006 Webster Street Omaha, NE. Creighton University reserves the right to modify duties, responsibilities and activities at any time with or without notice.