Administrative Assistant II

Interviews will be held on October 10, 2024

The Sheriff's Office is looking for a self-motivated, hardworking Administrative Assistant to join their law enforcement team. If you thrive with organizing, problem-solving, and coordinating activities to meet demands and critical deadlines, then consider a career with the Nevada County Sheriff's Office!

Examples of essential duties:

• Provide general office support.

• Conduct research and analysis for special projects as assigned.

• Assists in planning, tracking and organizing budgeting activities

• Uses accounting principles and spreadsheets for duties including accounts payable, accounts receivable, and other fiscal tasks.

• Gathers, maintains, and analyzes various administrative data and prepares reports.

• Researches and processes various departmental documents, records, and forms requiring contract interpretation and administration.

• Reviews, researches, and responds to correspondence and inquiries from employees and the public and provides information to resolve complaints.

• Plans, prioritizes and coordinates Sheriff's Office events.

• Conduct research and analysis for special projects as assigned.

• Provides administrative and customer service support.

KNOWLEDGE AND SKILLS REQUIRED:

Knowledge of:

• Principles, practices and procedures of office management, including personnel and financial recordkeeping, report preparation and records management techniques

• Basic budgetary principles and practices.

• Functions and organization of municipal government

• Use and application of computerized data management, word processing, and spreadsheet programs

• Data collection, analysis and manipulation techniques

• Accurate English usage, including spelling, grammar, punctuation, and vocabulary

• Business letter writing and report preparation

• Operation of common office equipment, including a personal or online computer, facsimile (FAX), photocopiers and printers

Skill in:

• Organizing, prioritizing, coordinating and assigning work activities with minimum direction to meet critical deadlines

• Performing and detailing research and gathering, tabulating and communicating data

• Developing systems for improving departmental efficiency and service

• Reading, interpreting, and explaining rules, laws, policies and procedures

• Working independently and making decisions on procedural matters within established guidelines

• Making arithmetical calculations with speed and accuracy

• Speaking and writing effectively

• Utilizing spread sheets and other software applications

• Establishing and maintaining effective working relationships with those contacted in the course of work

EDUCATION AND EXPERIENCE REQUIRED:

Level I: Equivalent to two years of college level course work from an accredited college or university, with classes in public administration, political science, business administration, economics or a related field and one year of responsible experience in office management, administrative analysis, personnel management, budgetary analysis, or accounting. Additional qualifying experience may be substituted for the required education on a year for year basis.

Temporary positions assigned to the Sheriff's Office as special project investigators require equivalent of completion of twelfth grade and a minimum of three years experience within the past five years in law enforcement in either a sworn or non-sworn capacity.

Level II (in addition to the above):  Two years of responsible administrative experience at a level equivalent to Nevada County's classification of Administrative Assistant I.

Licenses and Certificates

Possession of a valid California driver's license within 30 days of hire. Some positions may require typing at a net rate of 40 wpm.

Other Requirements

Some positions must submit to and pass a medical examination and a background investigation.

Why the Nevada County Sheriff's Office?  Our leadership values employee development and engagement, promotes open and clear communication, sets us up to be a high-performing organization, and recognizes our contributions. Our leadership connects with the community, listens to them, and provides significant programming to keep us safe and healthy and balanced.

We are an equal opportunity employer and value diversity at our agency. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

For more information, review the full job description.