Administrative Assistant II - Family Services

Position Title: Administrative Assistant II Division: Assigned Division Reports To: Assigned Supervisor FLSA Status: Non-Exempt Salary Schedule: AS7 Work Days: 244 Evaluation Tool: HCSCEE JD Revision Date(s): 8/22; 4/23; 7/23

2023-2024 salary schedules may be accessed via the following link: 2023-2024 HCS Salary Schedules. To enlarge the view, scroll down to the bottom of the salary chart and "download the document."

The Administrative Assistant II shall perform a variety of moderately complex clerical, technical, and administrative duties, and will work to maintain effective and efficient office operations.

Essential Duties:

• Perform clerical duties by answering the telephone, assisting and directing callers, and greeting, announcing, or routing visitors.

• Perform general clerical and secretarial functions, including but not limited to accurate and thorough typing, copying, and filing documents, processing various forms and applications, collating materials, scheduling appointments and maintaining the supervisor's calendar, scheduling tasks as required by site responsibilities, maintaining records and files, processing mail, ordering supplies, etc.

• Receive and respond to inquiries and concerns from the public; refer problems to the appropriate staff person for resolution.

• Attend and/or make arrangements for meetings or special events as requested.

• Perform any bookkeeping tasks associated with the specific position, including receiving, depositing and posting to accounts any funds receipted, and processing purchase orders and accounts payable.

• Research, gather and organize pertinent data as needed from files and documents in the office or other sources for supervisor's use.

• Receive, review, prepare, maintain, and/or submit various records and reports including invoices, requisitions, change orders, travel forms, budget documents, expenditure request forms, payroll records, financial reports, meeting agendas and minutes, special and routine reports, inventory reports, memos, correspondence, etc.

• Assist supervisor(s) and other staff persons with special projects as assigned.

• Maintain integrity of confidential information related to district and division operations.

• Interact and communicate effectively with various groups and individuals such as the immediate supervisor, Superintendent, other District administrators and staff, school administrators and staff, co-workers, students, parents, outside government/business/community agencies, sales representatives, service/repair persons, and the general public.

• Provide exceptional customer service on a daily basis, and maintain professional practices.

• Perform other duties and responsibilities as assigned.

Qualifications:

• Minimum of a High School Diploma or state-approved high school equivalency (HSE), required.

• One to two years of general clerical experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities required.

• Strong computer/technical skills, including the use of Microsoft Office programs, Microsoft Outlook, and Google Docs and Google Drive.

• Ability to work well with students, parents, staff, and the community.

• Exceptional integrity, commitment to confidentiality, excellent character, and strong professional reputation.

• Ability to abide by the Georgia Professional Standards Code of Ethics for Educators.

• Must be regularly, predictably, and reliably at work.

• Ability to be present at the physical worksite.

• Must perform tasks involving prolonged periods of standing, walking, and sitting.

• Must perform routine physical activities such as bending and lifting/pushing/pulling up to 50 pounds.

• Must be able to properly and consistently supervise students, particularly during emergency situations.

• Vision, hearing, written, and verbal communications are essential factors in performing required tasks.