Administrative Assistant II

Administrative Assistant II

FUNCTION:

Provides skilled administrative services to the Business Services Department by managing 

organizational tasks, facilitating effective communication throughout the departments, and 

assisting with special projects and events. Acts as a liaison between Business Services and 

other GEUS departments and external organizations.

PRIMARY RESPONSIBILITIES:  

• Performs a variety of administrative responsibilities, frequently confidential or complex in nature, in direct support of management to enhance their operating efficiency and/or achieve organizational objectives.  Maintains confidentiality in all aspects of the job.

• Maintain a positive and professional work environment.

• Will serve as backup to the Executive Assistant.

• Administrative duties as necessary for Business Services department including, but not limited to, travel/event arrangements, organization, and scheduling.

• Processes purchase requisitions and invoices.

• Prepares reports and documents.

• Assists in the development of the budget and monitors expenses to ensure they meet budgeted expectations.

• Creates capital project codes and tracks projects in coordination with all departments.

• Assists with Purchase Card processes and tracking.

• Tracks fleet vehicles and gas cards.

• Coordinates orders of office supplies and janitorial supplies with Procurement.

• Performs other duties as assigned.

The primary responsibilities only include essential functions of the job and does not imply that these are the only duties to be performed by the employee occupying this position.  Employees will be required to follow any other job-related instruction and to perform any other job-related duties requested by supervisor or management.

MINIMUM QUALIFICATIONS AND SKILLS:

• High school diploma or equivalent required, plus additional training or formal education in area of specialization equivalent to an associate’s degree preferred

• Proficiency in Microsoft Office Suite, specifically Excel, Word, and Power Point

• Experience with Tyler Financial software a plus

• Knowledge of routine office operations and equipment

• Ability to communicate effectively with all levels of employees, as well as vendors, clients, contractors, City government officials, and the general public

• Mastery of effectively prioritizing projects with minimal supervision

• Intermediate reading, writing and arithmetic skills

PHYSICAL EFFORT:

• Ability to lift 20 pounds

Pay Rate:  DOQ plus Benefits.                                         Full-time Employment.

To apply, you must submit a City of Greenville/GEUS application form.  Resumes may be submitted as an addendum to the official application form.  Apply at the City of Greenville Human Resources Office located at 2821 Washington Street, by U.S. Mail to P.O. Box 1049, Greenville, Texas 75403, through E-Mail to jobapps@ci.greenville.tx.us, applications forms are available on the City’s Website at: www.ci.greenville.tx.us  (903) 457-3118 or for TDD (903) 457-3128.

Closing Date:  Open until filled