Administrative Assistant II

Administrative Assistant II (Fire Department)

ISSUE DATE: 06/06/2024

CLOSING DATE: 6/28/2024

ELIGIBILITY: Internal & External

LOCATION: Fire Department

One (1) Regular Full-Time Non-Exempt Vacancy

Anticipated Hiring Range: $18.41 - $23.01

If you have any issues with the application system please contact Workbright's customer service department at (844) 458-0173

DEFINITION: The purpose of this job/class within the organization is to provide specialized administrative office support within the assigned division. This job/class works under close supervision according to set procedures.

ESSENTIAL FUNCTIONS (Not all inclusive): Conducts a variety of keyboard tasks from rough drafts, notes and oral instructions, such as forms, letters, reports, schedules, manuals, booklets, in-house requisitions; generate correspondence and draft replies based on own research and initiative. Prepares correspondence for the Director, Deputy Director, Assistant Director and division Managers as required.

Receives and screens calls and visitors; directs to appropriate entities; answers questions and solves problems. Monitors, maintains and creates reports relating to the assigned division. Maintains department supply inventory; orders various equipment and supplies as needed.

Processes payroll for staff as assigned; enters information into Attendance Tracking and files weekly timesheets accordingly. Maintains and oversees office file management and organization. Enters a variety of routine, technical, and specialized data into department computer system.

MINIMUM QUALIFICATIONS: Requires High School graduation or GED equivalent. Requires one year experience in office, bookkeeping or clerical work or closely related experience.

Please upload all required licenses and your High School Diploma/GED equivalent with your application prior to posting closing through the resume tab.

LICENSES/CERTIFICATIONS: Requires a driver's license valid in the State of Florida.

BENEFITS: Full City benefits to include Florida Retirement System, paid employee health/dental, accrued vacation, sick leave, and more.

Veteran Preference in appointment will be given to those eligible.

In order to be eligible for Veteran Preference you must furnish a Department of Defense document, commonly known as form DD-214 (Member 4 Copy recommended) or military discharge papers, or equivalent certification from the DVA, listing military status, dates of service and discharge type PRIOR TO CLOSING DATE OF THE JOB POSTING. Please redact social security number and date of birth information from all documents submitted.

In addition, the disabled veteran shall also furnish a document from the Department of Defense, the DVA, or the Department certifying that the veteran has a service-connected disability

If you require an accommodation because of a disability to participate in the application/selection process, you must notify the Human Resources Department at 386-878-8750 at least 48 hours (excluding weekends and holidays) prior to the meeting or activity.

We are proud to be a Drug-free, Smoke-free and Equal Opportunity Employer!