Administrative Assistant II - Center Diversity & Inclusion - PT

The administrative assistant serves as support to the Center for Student Diversity and Inclusion and the Division for Student Life. This position helps to create a welcoming, professional environment for Davidson College students across a variety of diverse identities by performing a wide array of complex duties encompassing program and event logistics, office management, communication, and project management.

This is not a remote position. Candidates for this position must work in-person and on-campus. The administrative assistant reports to the Director of Student Diversity and Inclusion Programs.

This is a 10-month position (no work scheduled mid-May to mid-July).

Program and Event Logistics

Create a welcoming, inclusive environment in the Center of Student Diversity and Inclusion's main office. Assure discreet handling of all business.

Maintain Center programming and event project planning, and coordinate logistics for the Center's events and programs such as New Student Orientation, Wildcat Weekend alumni/family events, Queer and Trans Visibility Week, First-Generation Student Week, Cultural Identity-Based month collaborations, recognition ceremonies and service-learning projects.

Administer a range of management functions to provide support for the Center for Student Diversity and Inclusion staff and programming.

Set up for and break down of the Center's events that take place on campus during regular work hours.

Center Operations

Process all financial transactions for programs implemented by the Center for Student Diversity and Inclusion. Maintain financial records and generate detailed financial reports for a wide range of institutional, endowment and grant budgets managed by the department.

Serve as the primary administrative manager for room reservation requests for the Center's multiple spaces on the Event Management System.

Stock and maintain inventory of office resources.

Outreach, Communication & Resources

Design and distribute creative, high-quality advertisements and publicity for the Center's resources.

Develop and manage social media and technology platforms for the Center by providing frequent updates on events and resources.

Maintain and develop the collection of books, brochures, and other resources available in the Center for Student Diversity and Inclusion.

Track campus community engagement and space usage with the Center's multiple spaces.

Manage the Center's website and biweekly newsletter.

Administrative Support and Project Management

Provide administrative support for the Director of Student for Diversity and Inclusion Programs by calendar management, budget management, preparing materials, etc.

Offer project management support on strategic priority projects.

Provide administrative support and event management for the Division of Student Life professional development in-person and virtual opportunities.

Minimum Qualifications

High school diploma or GED.

At least two (2) years of experience working in an office environment.

Strong written and verbal communication and administrative skills.

Experience using, developing and managing social networking media (e.g. Instagram, Canva, etc.) websites and the Microsoft Suite is strongly desired.

Preferred Qualifications

Bachelor's degree

At least 2 years of experience working in a higher education context

Experience working with college students from historically underrepresented populations (students of color, first-generation, international students, LGBTQIA+ students, undocumented, etc.).

Benefits Include:

College-contributed 403(b) Retirement Contribution (after one year and 1000 hours)

Vision & Dental

Vacation

Sick Leave

Voya Accident, Voya Hospital Indemnity, MetLaw Legal, and InfoArmor ID Theft

Health Advocate Employee Assistance Program (EAP)

Holidays

Benefit Advocates Advising

Employee-contributed 403(b) Retirement Savings

If interested in applying, please go to http://employment.davidson.edu to complete the online application, along with adding a cover letter and resume.