Administrative Assistant II - Bloomington, MN

Ceva Logistics U.S., Inc. Bloomington , MN 55431

Posted 2 weeks ago

CEVA Logistics, one of the world's leading supply chain companies, designs and implements industry leading solutions for large and medium-size national and multinational companies. Over 41,000 dedicated employees, working in 17 regional clusters around the globe, deliver operational excellence- to provide viable answers to the most challenging supply chain questions. We operate nationally throughout the U.S. with opportunities throughout the nation. Our North American headquarters are located in Houston, TX.

CEVA offers competitive incentive packages, exceptional benefits and an exceptional culture for career building. Start your career with CEVA and build on our Foundations: Unity, Growth and Excellence. CEVA people are passionate about supply chain management.

Job Summary:

Responsible for providing administrative and clerical support to senior management and executing confidential, complex and sensitive matters. Models and acts in accordance with our guiding principles and core values.

Primary Duties and Responsibilities:

  • Perform a broad range of administrative and clerical functions of a confidential or specialized nature on a regular basis.

  • Prepare, compose and initiate accurate and timely correspondence, memoranda, presentation material and reports.

  • Coordinate resources and obtain information for special projects and assignments.

  • Coordinate and schedule meetings, conferences and appointments.

  • Coordinate and maintain department calendar.

  • Answer routine telephone calls, providing information to callers, including senior management and key external sources.

  • Manage information; organize and maintain paper and electronic files, ensuring files are updated and maintained on a weekly basis.

  • Process incoming and outgoing correspondence for postal mail and email.

  • Coordinate and/or facilitate travel arrangements.

  • Process and/or prepare expenses reports for senior management.

  • File paperwork and maintain filing system.

  • Perform various special projects as needed.

  • Maintain a high level of professionalism and confidentiality.

  • Perform other duties as assigned.


Education and Experience

  • High School Diploma or GED required.

  • Minimum three years related experience.

  • Minimum one year industry experience preferred.

Certifications and Licenses


Languages and Communication

  • Must be able to read, write and speak English fluently.

  • Ability to communicate and interact effectively with multi-functional and diverse backgrounds.

  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

  • Ability to write reports, business correspondence, and procedure manuals.

  • Ability to effectively present information and respond to questions from management, employees, customers, and vendors.

Computer Skills:

  • Must be PC literate.

  • Advanced level proficiency in Microsoft Office, internet, web-based and job specific software applications.

Other Skills/Experience:

  • Demonstrated ability to compose, edit and proof read written documents (routine letters, business correspondence and reports of varying complexity).

  • Ability to produce error-free documents from rough draft involving a standard business vocabulary, or a limited range of specialized recurrent terminology.

  • Skilled in the creation of spreadsheets, reports, charts, and graphs.

  • Excellent planning, time management, collaboration, decision making, organization, presentation and negotiating skills.

  • Knowledgeable of company policies, practices and operations.

  • Must be flexible, able to balance multiple tasks and changing priorities, and possess exceptional interpersonal skills.

  • Ability to display a strong sense of urgency and good judgment.

  • Excellent oral communications skills.

  • Ability to work well in a team environment and manage through conflict with a positive, flexible attitude and sense of humor.

  • Ability to support team members in furthering departmental goals through open and honest communication, promoting team interests over self interest.

  • Requires a high degree of integrity and the ability to maintain confidentiality.

CEVA operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We aim to attract, motivate and retain the best people in our industry, whatever their background. We share the same passion to deliver world-class solutions to our customers. We have the best supply chain professionals in the industry and develop this talent in an inspiring work environment.

CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic. We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

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Administrative Assistant II - Bloomington, MN

Ceva Logistics U.S., Inc.