The Administrative Assistant II is responsible for providing clerical support for management in a timely, accurate, efficient and professional manner. Overall, this individual maintains planners; coordinates conference calls and meetings; responds to queries; composes the more routine repetitive correspondence; assists customers and individuals making incoming calls; and provides administrative support to manager(s).
Maintains managers' calendars by utilizing electronic scheduling tools and monitoring, coordinating, and reevaluating as necessary.
Schedules appointments, gives information to callers, and coordinates meetings.
Conserves managers; time by reading, researching, and routing correspondence and composing letters and documents.
Composes and types routine correspondence, files correspondence and other records.
Provides administrative support to managers by preparing and editing communications, making travel arrangements, coordinating meetings, disseminating information to staff and principals, and assisting in presentation preparation.
Provides office coverage by assisting in administrative duties such as replenishing supplies, mailroom and phone coverage.
Maintains a friendly and professional environment by greeting and assisting visitors, vendors, principals and/or customers.
Assists with developing presentations by gathering and compiling specific and necessary data.
May assist with sales presentations and new principal interviews and business reviews by preparing materials as required.
Assists on special projects by performing and coordinating appropriate tasks in a timely manner.
Organizes group meetings by scheduling dates, notifying participants, preparing agendas and arranging refreshments.
Ensures complete record of meetings by acting as recording assistant.
Compiles information by reviewing and disseminating incoming mail, prioritizing and categorizing documents for signature, and maintaining confidential files for document retrieval.
Maintains customer confidence and protects operations by keeping proprietary information confidential.
Facilitates information flow by serving as liaison between manager and/or clients and/or customers and/or others.
Minimum four years of administrative experience, preferably within the Food Industry.
Ability to work in a fast paced environment while serving as a liaison to department heads, managers, associates, principals and customers.
Accurate typing speed of 60 WPM.
Ability to exchange information clearly and concisely.
Good verbal and written communication skills.
Highly computer literate with a proficiency in computer software to include: MS Windows, spreadsheet (MS Excel), word-processing (MS Word), and graphics (PowerPoint).
Ability to prioritize and work on multiple tasks with minimum supervision.
Must have strong organizational skills. Mathematical and analytical skills needed.
Must possess professional demeanor, be attentive to detail and be accurate in work completion.
Acosta Sales & Marketing is an Equal Opportunity Employer
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