Mchenry County College, IL Bangor , ME 04402
Posted 4 weeks ago
Work Week
40 hours, flexible schedule to meet department needs to include evenings and weekends. Additional hours beyond schedule may be required.
Position Summary
Responsible for providing advanced administrative support to the Administrator, Department Chairs, and faculty within the assigned College department and/or division. Provide outstanding customer service to employees, students and external customers while maintaining a smooth operation of the office. Effectively and efficiently handling a variety of administrative support duties that support the Division.
Essential Job Functions and Responsibilities
Provide administrative support and reception/customer service to the assigned department Administrator and department chairs, responding to a wide variety of inquiries from College employees, faculty, students, and community members
Create and maintain a variety of documents (e.g. forms, presentation materials, meeting agendas, minutes, etc.), aligning with branding standards of the College
Provide administrative support for projects (e.g. reports, communications) including, but not limited to, gathering data, composing, proofreading, disseminating and updating information in a variety of modes
Assist with meeting/special event preparation (e.g. team meetings, committee meetings, etc.) by drafting the agenda, sending invitations, scheduling facilities, taking minutes, arranging catering/other services as necessary. This includes participating in the event as requested by the Administrator or College administration
Coordinate internal logistical arrangements for department-sponsored or college-sponsored events
Coordinate external divisional/departmental as requested by Administrator, including but not limited to programming observations held at an off campus location, external agency assessments,
Develop and maintain a working familiarity with the College Strategic Plan and related activities
Assist in data gathering, documentation, and preparation of various department procedures
Compile information for governmental and institutional reports (ICCB, HLC, Program Reviews, course proposals, grant applications, etc.) and assist in preparing reports
Facilitate the Administrator's academic administrative processes, including but not limited to, TABS, syllabi collection, office hours/faculty schedules, or student evaluations
Enter data and extract information from the College's ERP or other College software/systems, including but not limited to, generating reports, preparing Notification of Assignments (NOAs)/stipends, load reports and creating/updating course section builds
Develop a working understanding of the budget process including tasks such as payment requisitions, budget transfers, and E.R.P. Track and follow up, as needed, with financial transactions and contracts, including grant-related contracts and expenditures
Provide support for standing committees, advisory groups, shared governance, and/or division/department meetings; act as recording secretary and disseminate minutes
Maintain an up-to-date central filing system
Perform general clerical duties - word processing, filing, record keeping, maintain copy/fax machine supplies and materials, proofreading, etc., and maintain Outlook calendars
Provide complete, accurate, and timely information to the Administrator, department chairs, faculty, staff, students, and the community regarding office and other College procedures
Serve as office representative at College meetings, professional meetings, seminars and workshops as requested. May serve on college-wide committees as needed
Develop and keep up-to-date procedure manuals for the various departments within the Division
Provide daily direction and training for staff and student employees
Work collaboratively with others (e.g. colleagues, stakeholders, vendors) to accomplish functions and responsibilities, including providing administrative backup for other department administrative support services during breaks, lunches, emergencies, vacations or other unexpected absences
Maintain currency in college processes and technologies
Perform related administrative support duties specific to the assigned department and assigned by the Administrator
Assume additional duties as assigned by immediate supervisor
Required Qualifications
Associate's degree from a regionally accredited institution or equivalent, specialized training and/or coursework
Three to five years related experience
McHenry County College offers a complete benefits package to full-time employees including medical, dental, vision, life and long term disability coverages, and flexible spending accounts. Employees also receive 15 paid holidays and a competitive bank of vacation, sick, and personal leave time along with an optional Sick Leave Pool. The College also offers employees the opportunity to save for retirement through deferred compensation plans.
The College waives tuition and fees for any full time employee who takes credit courses at MCC as well as providing tuition reimbursement for pre-approved course work taken at a regionally accredited institution upon successful completion of such course.
Agency McHenry County College
Address 8900 U. S. Highway 14
Crystal Lake, Illinois, 60012
Phone (815) 479-7562
Website www.mchenry.edu
Mchenry County College, IL