Administrative Assistant II

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

The Opportunity

This position supports a Divisional Vice President in our Cardiac Rhythm Management division. As a global leader in Cardiac Rhythm Technologies, we focus on innovative technologies that can improve the way doctors treat people with heart arrhythmias, or irregular heartbeats.

Primary responsibility is delivering administrative assistance in day-to day job.

What You'll Work On

• Responsibilities include all administrative functions of the department: Answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.

• May include some support for tracking budget expenditures.

• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).

• Orders business cards and stationery.

• Uses basic to intermediate software skills to perform work as assigned.

• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable). Coordinates new employee office set-ups and onboarding.

• May train/coordinate work for new administrative assistants.

• Frequently interacts with high-level executives.

• Basic to intermediate knowledge and understanding of business processes and requirements.

• Frequently handles confidential or business-sensitive information.

• Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.

• Proactively identifies and resolves scheduling conflicts.

• May be the primary point of contact for manager's schedule.

Required Qualifications

• High School Diploma / GED

• An equivalent combination of education and work experience. Some college preferred.

• Minimum 3 years of previous admin experience or equivalent.

• Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio, and Lotus Notes or Outlook.

The base pay for this position is $22.15 - $44.25 per hour. In specific locations, the pay range may vary from the range posted.