Administrative Assistant II - 79011168/Dbpr/Ctmh/Internal Agency

State Of Florida Tallahassee , FL 32399

Posted 2 months ago

Requisition No: 269843

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT II - 79011168/DBPR/CTMH/INTERNAL AGENCY

Position Number: 79011168

Salary: $1,128.63 - $1,185.06 Biweekly/$29,344.38 - $30,811.56 Annually

Posting Closing Date: 12/02/2020

Division of Florida Condominiums, Timeshares and Mobile Homes

Director's Office

Administrative Assistant II

Position Number: 79011168

Hiring Salary: $1,128.63 - $1,185.06 Biweekly/$29,344.38 - $30,811.56 Annually

  • Anticipated Vacancy*
  • INTERNAL AGENCY - You must be employed by the Department of Business and Professional Regulation to be considered.*

Minimum Requirements:

  • High School Diploma or equivalent; AND
  • Three years administrative office experience; OR
  • Associate's degree from an accredited college or university and one year administrative office experience; OR
  • Bachelor's degree from an accredited college or university.

Preferences:

  • Experience with processing public records requests.

  • Experience with document imaging systems.

Duties and Responsibilities:

  • Processes Public Record requests and maintains all documentation within the department system in accordance with department and division policy and procedure. Ensures that no confidential materials are disseminated, pursuant to governing statutes.

  • Acts as back-up in performing duties of other support staff including phone duties, scanning documents and mail processing in accordance with division procedure.

  • Performs other related duties as required.

Knowledge, Skills and Abilities:

  • Ability to use available technology to perform duties including computer software, hardware and data systems.

  • Ability to communicate effectively with the public in a professional and courteous manner.

  • Ability to monitor and coordinate with support personnel and ensure quality, quantity and timeliness of their work product.

  • Knowledge of and ability to apply Chapters 119, 326, 718, 719, 721 & 723, FS, and related rules.

  • Effective written and oral communication skills.

  • Ability to assist in the training of personnel.

  • Ability to research, prepare, and disseminate information or statistical data to the public or agency personnel.

  • Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.*

Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.

NOTE: This position requires a security background check and/or drug screening and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.

Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.

The Florida Department of Business & Professional Regulation is committed

to increasing recruitment and hiring of individuals with disabilities and

improving employment outcomes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

SPECIAL REMINDERS:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The Florida Department of Business & Professional Regulation values the sacrifices

veterans and their family members have given to our country and supports

the hiring of returning service members and military spouses.

A candidate for veterans' preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans' Affairs, Veterans' Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans' Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us. We hire only U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Nearest Major Market: Tallahassee

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Administrative Assistant II - 79011168/Dbpr/Ctmh/Internal Agency

State Of Florida