Administrative Assistant II - 41500110

Requisition No: 818112

Agency: Florida Gaming Control Commission

Working Title: ADMINISTRATIVE ASSISTANT II - 41500110

Pay Plan: Career Service

Position Number: 41500110

Salary: $35,000.00 - $40,000.00

Posting Closing Date: 07/19/2024

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Florida Gaming Control Commission

Class Title: Administrative Assistant II

Hiring Salary: $35,000.00 - $40,000.00

Position Number: 41500110

• Open Competitive*

Overview:

The newly created Florida Gaming Control Commission ("FGCC") is a five-member commission appointed by the Governor. The FGCC is charged with investigating and enforcing Florida pari-mutuel and gaming statutes and rules.

The FGCC's Office of Pari-Mutuel Wagering, State Compliance Agency (SCA), is searching for a dynamic Administrative Assistant II.

Position Responsibilities:

The Administrative Assistant II, working under the direction of the Audit Administrator, provides support to the FGCC's Office of Pari-Mutuel Wagering, SCA. The duties are as follows:

• Prepares and maintains records and reports, such as audit reports, financial reports, and applications;

• Responds to and prepares general correspondence and information requests;

• Plans meetings and/or conferences and travel;

• Files, maintains, arranges for storage, retrieves or reproduces documents, records, and reports;

• Provides Human Resource support (PAR's, personnel files, interview scheduling, etc.);

• Reviews and prepares agenda materials;

• Purchases office equipment and supplies; and

• Performs other duties as assigned.

Required Knowledge, Skills, and Abilities:

• Knowledge of administrative principles and practices;

• Knowledge of office procedures and practices;

• Knowledge of the methods of data collection;

• Knowledge of the principles and techniques of effective communication;

• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing;

• Ability to prepare correspondence and administrative reports;

• Ability to understand and apply applicable rules, regulations, policies, and procedures;

• Ability to utilize problem-solving techniques;

• Ability to work independently;

• Ability to plan, organize, and coordinate work assignments;

• Ability to communicate effectively; and

• Ability to establish and maintain effective working relationships with others.

Minimum Qualifications:

• A bachelor's degree from an accredited college or university and two years of administrative experience.

• A master's degree from an accredited college or university can substitute for one year of the required experience.

• Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

Preferred Qualifications, not required:

• Previous Administrative Assistant experience preferred.

Where you will work:

This position is located in Ft. Lauderdale, Florida.

Contact: Beatriz.McGee@flgaming.gov

BENEFITS OF WORKING FOR THE STATE OF FLORIDA:

Working for the State of Florida is more than a paycheck. The state offers a comprehensive compensation package for our Senior Management Service (SMS), Select Exempt Service (SES), and Career Service (CS) employees that features a highly competitive set of benefits including:

• Low premium health, dental, vision, life, and supplemental coverage options!
• Paid personal time that includes annual leave, sick leave, nine paid holidays, and one personal holiday!
• Paid administrative leave for mentoring, volunteering, voting, and more!
• Family planning support that includes adoption benefits and paid/unpaid leave options for family and medical responsibilities!
• Retirement plans that include employer contributions (For more information, please click www.myfrs.com)!
• Deferred compensation plans!
• FREE basic life insurance plus additional options for you, your spouse, and children!
• Flexible Spending Accounts!
• Tuition waivers that allow eligible employees to take up to six credit hours per semester, tuition free at any state university or state college!

IMPORTANT NOTICES:

• The Florida Gaming Control Commission has employment restrictions for all commission employees referenced in sections 16.713 and 16.715, Florida Statutes.

• This position requires a security background check and/or drug screening and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and/or State Issued Photo Identification in order to conduct this background check.

Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.

Special Reminders:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

We hire only U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.