Administrative Assistant II - 80064432

Requisition No: 829931

Agency: Juvenile Justice

Working Title: ADMINISTRATIVE ASSISTANT II - 80064432

Pay Plan: Career Service

Position Number: 80064432

Salary: $1,420.00 Biweekly

Posting Closing Date: 06/05/2024

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The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation's veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

The Right Service, the Right Way, at the Right Time.

To be considered for a position with the Florida Department of Juvenile Justice:

All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).

Full Work history, duties and responsibilities, hours worked, supervisor's name, supervisor's work number, and formal education fields, etc. must be filled out to determine qualifications for this position.

LOCATION, CONTACT AND SALARY INFORMATION:

Location Information: Pinellas Regional Juvenile Detention Center; 5255 140th Ave. North, Clearwater, FL 33760

Minimum Biweekly Rate of Pay: $1,420.00 Bi-Weekly/$17.75 Hourly (In accordance with current spending restrictions, if the appointment is an internal promotion, the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever higher.)

Contact Person: Felecia Bell, 813-393-4144 or Felecia.Bell@fldjj.gov.

DESCRIPTION:

This position is located at the Pinellas Regional Juvenile Detention Center and handles all facility matters relating to Human Resources for a tier 5 facility.

DUTIES & RESPONSIBILITIES:

Responsible for preparing and processing all recruitment and selection documentation to ensure compliance. Ensures information entered into computer system is valid and all completed forms are included: People First - Talent Management Requisitions, Veteran's Preference, Human Resource Employment System (HRES), Onboarding, Drug Screening, Background Screening, Ergometric Screening, and New Hire Orientation.

Responsible for reviewing and processing human resource matters to ensure departmental rules, policies, and procedures, as well as statutes are followed and compliant. Those Human Resource matters included are: grievances, discipline, workers' compensation, Equal Employment Opportunity (EEO), affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA), Family Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and Fair Labor Standards.

Serves as the facility administrative support to the Facility Operations, Assistant Detention Center Superintendent(s) and Detention Superintendent by assisting facility personnel with but not limited to requests, documentation, routing, and/or processing documentation for: Attendance and Leave, Fitness for Duty, Disciplinary Action, Drivers' License, Alternate Duty, and Quality Improvement.

Provides technical assistance and consultation to the Detention facility personnel, administration, and regional office regarding all human resource matters. Keeps abreast of policies and procedures to ensure the facility is compliant.

Handles facility payroll-related and attendance and leave functions. Reviews timesheets to ensure timely and accurate completion of timesheets in People First. Responsible for ensuring Regional Office and headquarters staff is aware of potential overpayments and maintains the Time-Guardian system.

Prepares correspondence, coordinates conference calls, meetings, and trainings relating to but not limited to the human resource matters within the facility.

Responsible for Fingerprinting of employees, candidates and volunteers and maintaining Live-scan device.

Maintains facility level employee files (performance appraisals, position descriptions, discipline, letters of commendation, etc.) and prepare facility organization charts outlining reporting relationship of all positions assigned to the facility. Disseminates personnel-related information to facility staff and provide orientation to new employees.

Serves as the back up to the facility Fiscal Liaison on all Finance and Accounting matters.

Performs other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES, INCLUDING UTILIZING OF EQUIPMENT REQUIRED FOR THE POSITION:

Knowledge of Juvenile Justice laws and policies. Knowledge of detention services policies and procedures.

Knowledge of basic management principles and practices. Knowledge of administrative and clerical procedures and systems. Knowledge of supervisory techniques.

Knowledge of system-wide resources. Good verbal and written communication skills, ability to compile, organize, and analyze data. Ability to analyze effectiveness of service programs.

Ability to work independently. Ability to plan, organize and coordinate work assignments. Ability to prepare correspondence and administrative reports.

Ability to understand and apply applicable rules, regulations, policies and procedures. Ability to utilize problem-solving techniques.

PREFERRED MINIMUM REQUIREMENTS AND/OR PREFERENCE:

Preference will be given to candidate profiles submitted with administrative and/or Human Resource working experience.

Excellent Benefits Package:

13 paid vacation days annually

12 days of paid sick leave annually, with unlimited accrual of unused hours

9 paid holidays, and 1 personal day each year

6 paid credit hours per term at Florida's colleges and universities

Eligible for participation in student loan debt forgiveness program - affordable payments and possible balance elimination.

Participation in one of the best group health insurance and dental plans offered by any employer.

One of the most secure pension/investment plans available.

And, so much more. For additional benefit options and information, please click here.

SPECIAL NOTES:

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire.

Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.

Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.