City Of Sunrise, FL Sunrise , FL 33304
Posted 3 weeks ago
Description
NATURE OF WORK
This classification involves performing various administrative functions in supporting staff and/or governing boards in addition to supervisor for an assigned area of the City. An employee in this position, depending on assigned department: relieves supervisor of non-policy clerical tasks; coordinates arrangements for meetings; maintains calendars; attends, takes minutes, and/or transcribes meeting minutes; assists in budget preparation; conducts research; composes reports; handles assigned projects; and orders supplies. This position also assigns work to other clerical staff as needed; assists with inquiries; provides technical assistance to others; and delivers training to others.
Examples of Duties
ESSENTIAL JOB FUNCTIONS
Coordinates, manages, monitors, and analyzes assigned special projects and programs; evaluates effectiveness and efficiency; makes recommendations for improvements; and receives and resolves complaints and concerns regarding projects and programs.
Provides technical assistance to other personnel in implementing new or modified systems, methods, or procedures; prepares detailed written procedures and new or revised forms; develops plans for implementation; conducts necessary training of personnel regarding new or revised methods; and monitors and observes results achieved.
Relieves supervisor of clerical and administrative details in matters not requiring policy decisions concerning organizational activities and established policies and procedures.
Composes correspondence, reports, memoranda, forms, etc.; interprets administrative policies; relays instructions and policy and procedural decisions; and represents supervisor at conferences and meetings, including contacts with outside agencies.
Participates in the formulation, preparation, and control of department budgets through the following: compiling and analyzing financial information; coordinating the preparation of budget narratives; making budget projections; preparing budget-related documents and charts; preparing and/or supervising preparation of budget reports; and conducting and supervising cost analysis and budget impact studies, etc.
Takes and transcribes materials from recording media; attends meetings, conferences, and governing boards as recording secretary.
Researches and compiles data from a variety of sources in connection with special reports, budget preparation, and other matters; assembles materials for supervisor's reply to correspondence demanding personal attention
Assists in preparing drafts of rules and regulations pertinent to the entire City or to the particular department assigned; prepares a variety of written documents including study plans, special and regular reports, systems and organizational analysis, work flow charts, etc.
Receives, processes, and maintains accurate records for assigned department; assists with public record requests as assigned.
Greets visitors; answers phones; monitors visitors' manual/electronic log; logs information in/out; answers phones; and processes department mail.
Tracks documents/activities and follows-up in assigned areas.
Renews vehicle registrations; monitors GPS system; monitors P-cards; makes travel arrangements; notarizes documents; and processes reimbursements as assigned.
Oversees specific tasks based on department assignment such as administering typing tests to applicants.
Orders supplies; processes purchase requisitions; and monitors administrative and specialized budgets for assigned area.
Operates and performs minor maintenance on office equipment such as copiers.
Performs related work as required.
Requirements
EDUCATION
EXPERIENCE AND TRAINING
OR
OR
An acceptable combination of education, training and professional experience
Experience must have included researching problems/issues, the exercise of judgment and discretion in presenting recommendations and solutions, and independently composing memoranda, reports, and other correspondence
Proficiency with Microsoft Word and Excel required
SPECIAL QUALIFICATIONS
Must be able to successfully pass a typing test with a minimum typing score of forty (40) words per minute
Eligible candidates will be required to pass a proficiency assessment in Microsoft Word, Excel, and Keyboarding
PREFERRED SKILLS:
PHYSICAL REQUIREMENTS
Physical:
Work Environment:
Sensory:
Supplemental Information
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of administrative assistant methods, techniques, and procedures.
Knowledge of modern office procedures, practices, and equipment.
Knowledge of protocol and the proper order of etiquette in conducting administrative assistant activities with City and other officials.
Knowledge of the functions, processes, and principles of management.
Knowledge of the techniques and methods used in administrative analysis.
Knowledge of the organizational structures, functions, operations, objectives, and goals of municipal government.
Knowledge of appropriate laws, rules, regulations, and procedures governing City operation.
Knowledge of computer-related terminology and of data processing equipment capabilities and limitations.
Skill in using Office and department software.
Ability to research and develop information from a variety of sources.
Ability to operate a personal computer and other office machines with accuracy and speed.
Ability to establish and revise office policies and procedures.
Ability to oversee assigned clerical staff.
Ability to prepare detailed written reports and procedures.
Ability to select and/or devise analytical techniques and methods suited to the solution of management problems.
Ability to manage projects effectively and meet deadlines.
Ability to manage multiple, high-priority assignments.
Ability to communicate effectively and persuasively, both verbally and in writing.
Ability to establish and maintain effective working relationships with City officials, other City departments, fellow employees, supervisors, outside agencies, and the general public.
Ability to deal with competing priorities and varied responsibilities.
Ability to work efficiently and effectively to develop win-win solutions.
BENEFITS PACKAGE SUMMARY
GENERAL EMPLOYEE
HIRED ON OR AFTER 10/1/18
The description of benefits for which, an employee may be eligible have been generally summarized in this information sheet for your convenience; however, you must refer to all applicable City ordinances, collective bargaining agreements and/or plan documents for specific terms and conditions. These benefits may be affected by future changes in policy, collective bargaining, City ordinances and/or legislative actions. The City reserves the right to increase, modify, decrease or eliminate benefits at any time. No benefit is created or maintained simply based on this document, and its contents do not give rise to any contractual rights related to continuing employment or receipt of benefits between the City of Sunrise and its employees. The information contained herein supersedes any prior benefit sheet(s).
The City of Sunrise is an economic powerhouse in western Broward County encompassing more than 18 square miles. As the host of Sawgrass International Corporate Park - the largest business park in South Florida
The City takes a very active role in business development, recruitment and prides itself on creating job opportunities for its residents. There are very few communities of similar size that welcome the tens of millions of visitors that we do here in Sunrise, or that can boast the magnitude of regional assets found in our City.
Our City shines and we understand in order to shine brighter; we must continue to recognize our employees as one of our most valuable assets. The City of Sunrise takes great pride in recruiting future employees and developing and retaining current ones by offering our comprehensive compensation and benefits package throughout an employee's career.
City-Paid Medical Benefits:
full-time employees and 66.66% of cost for Dependent/Family Coverage. Upon retirement and separation from City employment, employee receives a monthly stipend of $350 per month, applicable toward retiree health coverage.
Retirement:
Employee Contribution = 8%
Vesting = 10 Years
Normal Retirement Benefit = 2.5% of pensionable earnings for each year of
creditable service
Average Final Compensation (AFC) = 3 best consecutive earning years
Maximum Benefit = 80% of AFC, not to exceed $80,000.
Normal Retirement = Age 62 and ten (10) years of creditable service
Early Retirement = Age 57 and ten (10) years of creditable service, 3% annual reduction for each year prior to normal retirement age
13th check based on monthly retirement, payable if the pension plan funding status is
equal to or greater than 100%. Paid in December each year following retirement
Longevity:
Based on successful completion of full-time, continuous service with the City, employee shall receive the following:
Years of Creditable Service Longevity Benefit*
10 Years 2.5%
15 Years 2.5%
20 Years 5.0%
Paid Holidays:
Employees receive the following City-paid holidays:
New Year's Day • Veterans' Day
Martin Luther King Day • Thanksgiving Day
Memorial Day • Friday after Thanksgiving
4th of July, Independence Day • Christmas Day
Labor Day
Annual Leave:
Annual leave may be taken as earned after completion of (90) calendar days. Maximum accumulation each fiscal year is 290 hours. At time of resignation or retirement, employee is paid for all annual leave accrued at their current rate of pay. Annual leave is accrued based on continuous, full-time service with the City, as follows:
Completed Months of Service Total Hours/Days Accrued Annually
Up to and including first 60 months 96 hours/12 Days
Greater than 60 months through 120 months 136 hours/17 Days
Greater than 120 months through 204 months 176 hours/22 Days
Greater than 204 months 216 hours/27 Days
Annual Leave Cash Out:
Employee can opt to receive a non-pensionable cash payment twice per year for up to forty (40) hours of annual leave, provided accrued annual leave bank does not fall below eighty (80) hours.
Floating Holidays:
Upon completion of (26) weeks of full-time employment with the City, employee shall be entitled to utilize up to five (5) floating holidays per fiscal year. Floating holidays shall not
carry over to the next fiscal year.
Perfect Attendance:
For every six (6) months period (April 1
Sick Leave:
Each employee earns (96) hours (12 days) of sick leave annually with no waiting period for use and unlimited accrual. Upon separation of City employment due to resignation, employee shall receive payment of all accrued sick leave at a rate of twenty-five percent (25%) of the employee's current rate of pay at time of resignation. Upon separation of employment due to retirement, employee shall receive payment of all accrued sick leave at a rate of fifty percent (50%) of the employee's current rate of pay at the time of retirement.
Sick Leave Conversion:
After completion of one (1) year of continuous, full-time employment with the City, an employee may convert their unused portion of their first six (6) days (maximum of forty- eight (48) hours) of accrued sick leave into annual leave. Conversions are subject to the following: A minimum of 96 unused sick leave hours accrued prior to hours being converted, total eligible sick leave hours to be converted shall be reduced hour-for-hour by any sick leave hours utilized during the eligible benefit period, and conversion subject to annual leave accrual cap.
Bereavement:
Qualifying City-paid Bereavement Leave as follows:
In State = Up to 3 Days
Out of State = Up to 5 Days
Tuition Reimbursement:
After one (1) year of full-time employment
Credit Union:
We Florida Financial Bank & Credit Union
Optional Voluntary Benefits (paid by the employee):
Single or Family Dental Insurance Coverage
Single or Family Vision Insurance Coverage
Accident Advantage
Life Insurance Coverage
AD&D
Short Term Disability
Critical Care Protection
Cancer Protection Assurance
Mission Square Retirement Compensation Programs
o 457 Deferred Compensation Plan
o 401(a) Governmental Purchase Plan: Newly hired
01
Can you provide proof that you graduated from an accredited high school or received a G.E.D. equivalency diploma? Please attach and submit proof of education with applications)
02
Which of the following experience requirements do you meet?
Three (3) years of experience assisting an executive in the study, analysis, and review of administrative programs, projects, policies, and procedures; assisting in the solution of management and administrative problems; or overseeing programs, projects, or administrative functions
Two (2) years of experience as an administrative assistant or Administrative Support IV with the City of Sunrise
An acceptable combination of education, training and professional experience
I do not meet any of the above listed requirements
03
Do you have customer service experience?
Yes
No
04
Are you proficient with Microsoft programs including Outlook, Word and Excel?
05
Are you able to pass a typing test with a minimum typing score of forty (40) words per minute? (Typing test will be required, if selected for interview)
06
Do you have knowledge of Tyler Technology/EnerGov software which is preferred?
Yes
No
Required Question
Agency City of Sunrise
Address 10770 W. Oakland Park Blvd.
Sunrise, Florida, 33351
Phone 954-838-4522
Website http://agency.governmentjobs.com/sunrisefl/default.cfm
City Of Sunrise, FL