Administrative Assistant I - Nursing- Graduate

Posting Number S05407P Position Title Administrative Assistant I - Nursing- Graduate Department Nursing- Graduate Location Arlington Job Family Administrative Support Position Status Full-time Work Hours Standard Work Schedule

Monday-Friday; 8:00am-5:00pm.

Open to External and Internal Salary Salary is commensurate based on qualifications and relevant experience. Duration Funding expected to continue Pay Basis Monthly Benefits Eligible Yes Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

https://resources.uta.edu/hr/services/records/compensation-tools.php

University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution. UTA ranks No. 4 nationally in Military Times' annual "Best for Vets: Colleges" list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA's $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary

The Administrative Assistant provides high skilled level administrative assistance in support of the academic programs in the Department of Graduate Nursing. Assist the Department Chair, Associate Deans, Program Directors, faculty, and students. Assists with routine operational and business activities. This position requires exercising of independent judgment, initiative, and ability to make decisions relative to office operations and university policy and procedures.

Essential Duties and Responsibilities

• Assist the Department Manager with operational activities and tasks including coordination of financial transactions, maintaining internal controls to ensure departmental cost centers and Procards are reconciled monthly.

• Arrange travel authorizations and reimbursement requests.

• Serves as departmental timekeeper for TCP. Submit work orders for building maintenance.

• Order office supplies and equipment, maintain inventory of supplies, manage copiers, mail distribution.

• Assist with onboarding new employees.

• Process and maintain personnel records including recruitment forms, appointments, terminations, and retirements.

• Collect data from incoming employees.

• Requests employee card swipe access, office keys, and other supplies and equipment for new hires.

• Monitor departmental email boxes and respond to internal and external requests from faculty, students, and external licensing agencies.

• Assist with curricular changes including updates to course objectives, course descriptions, syllabi, webpage, and online filing platforms.

• Complete and distribute appropriate documents and forms relative to requests from students, faculty, staff, and administrators.

• Assist with requests for student coursework verifications. Assist with preparation of reports for external agencies.

• Meeting and event management.

• Plans events including menu selection, room reservations, cost tracking and RSVPs.

• Provide administrative support for faculty committees.

• Maintain records, document minutes, schedule meetings, provide communications.

• Collect and compile data.

• Prepare and distribute moderately complex reports and forms.

• Performs other duties as assigned.

Minimum Qualifications

• Bachelor's degree with One (1) year upper-level secretarial experience or high school with five (5) years of increasingly responsible administrative, secretarial and clerical experience with one (1) year of supervisory experience or equivalent experience.

• Familiar with standard concepts, practices, and administrative procedures.

Preferred Qualifications

• Bachelor's degree with two (2) years administrative experience.

• Familiarity with standard concepts, practices, and procedures within an academic unit.

• Experience with People Soft, SharePoint and OneDrive.

Knowledge, Skills and Abilities

• Proven ability to handle multiple projects simultaneously with minimal supervision.

• Excellent verbal and written communication skills.

• Strong organizational and time management skills.

• Must display a high level of professionalism.

• Strong critical thinking and problem-solving skills.

• Proficient in Microsoft Office programs: Word, Excel, Outlook, and PowerPoint.

Other Requirements Working Conditions Special Conditions for Eligibility CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

Posting Detail Information

Number of Vacancies 1 Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.