Administrative Assistant I

Posting Number S05746P Position Title Administrative Assistant I Functional Title Administrative Assistant I Department Sustain Earth Systems Science Salary Range $36,872.00 - $40,000.00 DOQ Pay Basis Monthly Position Status Regular full-time Location Richardson Position End Date (if temporary) Posting Open Date 06/20/2024 Posting Close Date 09/01/2024 Open Until Filled No Desired Start Date 08/01/2024 Job Summary

The Sustainable Earth Systems Sciences department is adding to our administrative staff to support our growing department. The AAI will work with the Administrative Services Officer and Academic Support Coordinator, assisting with routine business and academic activities in compliance with university policies and procedures. The ideal candidate must have attention to detail, accuracy, and the ability to meet strict deadlines. Must possess a high level of integrity and professionalism in working with sensitive data; be proactive in identifying and troubleshooting issues; be able to successfully complete tasks with minimum supervision; compose routine email correspondence; other duties as assigned.

Minimum Education and Experience

Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.

Preferred Education and Experience

Proficiency in Excel and other Microsoft Office programs.

Essential Duties and Responsibilities

• Initiate requisitions, track back orders and confirm receiving.

• Prepare outgoing shipping and track deliveries.

• Assist current department staff with maintenance of department records; create update

• and maintain department forms.

• Assist with event planning and coordination.

• Provide reception desk coverage, triage incoming general emails and distribute inquiries

• as needed.

• Distribute weekly department seminar announcements and other announcements of

• student interest (job opportunities, internships, volunteer opportunities, policy updates,

• etc.)

• Help students and faculty print scientific posters and other large print jobs on the

• department plotter.

• Serve as backup to other administrative staff.

• Other duties and responsibilities as may be assigned by the Dept Head.

Physical Activities Working Conditions Additional Information

What We Can Offer

UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

• Competitive Salary

• Tuition Benefits

• Internal Training

• BCBS PPO Medical insurance

• 100% paid for full-time employees

• PPO and DHMO Dental Insurance Plan

• PPO plans include ortho benefits

• Vision Insurance

• Long and short-term disability

• TRS Retirement Plan - defined benefit plan offering lifetime annuity upon retirement

• Voluntary Retirement Plan Options - additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans

• Dental/Vision/AD&D

• Paid time off

• Paid Holidays

• Paid Winter Break

• Fertility Benefits

• Remote Work Options - approved by department

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

Special Instructions Summary Important Message

1. All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2. The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.