Administrative Assistant I To Counselors (Secondary Schools)

Login to Apply Administrative Assistant I to Counselors (Secondary Schools)

JOB STATUS: Open POSTING DATE: 06/13/2024 CLOSING DATE: 07/08/2024 04:30 PM POSTING NUMBER: 00008500 LOCATION: SECONDARY SCHOOLS POSITION TITLE: Administrative Assistant I to Counselors (Secondary Schools)

QUALIFICATIONS:

Education/Certification Required:

• High school graduate

Special Knowledge/Skills Required:

• Written and oral communication skills

Technology Proficiency: Basic - Level I

• Basic computer operations, word processing, data entry, data archiving, e-mail, and basic use of job-related student and/or financial management system.

• CCISD Acceptable Use Policy and Technology Ethics/Etiquette.

Experience Required:

• Three years experience dealing with the general public, and students.

Personal Qualifications:

• Relates positively with others.

• Communicates effectively in oral and written forms.

• Maintains confidentiality.

FUNCTION:

Under the supervision of the counselors, performs many duties necessary to efficient operation of the

guidance office and health room. The most important area of responsibility is to maintain the students' cumulative folders and to supervise the health room. Relieves the counselor of much routine and detail work and performs other duties that may be assigned by the principal.

MAJOR RESPONSIBILITIES & REQUIREMENTS:

• Maintains file of student cumulative folders. Keeps each folder up-to-date with new information, as it becomes available. Prepares folders for students new to the district and secures from other schools folders of transferred students.

• Assists teachers and other authorized personnel in the use of cumulative folders.

• Assists in registration of new students.

• Compiles information for records, reports, and analyses.

• Assists in preparation for tests to be given by the counselor.

• Checks, organizes, and prepares information for data processing and follows prescribed procedures in transmitting the information to the data processing center.

• Supervises health room in absence of the nurse. Attends to minor illnesses and injures and contacts nurse and makes referral when necessary.

• Prepares appointments schedule for nurse and makes referrals when necessary.

• Type letters., reports, and forms for the counselor and nurse.

• Sets up appointments with parents for both counselor and teachers.

• Performs other duties as may be assigned by the principal.

SUPERVISORY RESPONSIBILITIES: Student assistants

Working Conditions:

• Ability to receive information and/or instruction from internal/external customers through spoken expression.

• Ability to manipulate tools/equipment/keyboards.

• Ability to convey information and/or instruction to internal/external customers through spoken expression.

• Ability to perform work while standing and/or walking for extended periods, up to eight (8) hours a day.

• Ability to see detailed information, naturally or with correction.

Working Conditions:

• Ability to receive information and/or instruction from internal/external customers through spoken expression.

• Ability to manipulate tools/equipment/keyboards.

• Ability to convey information and/or instruction to internal/external customers through spoken expression.

• Ability to perform work while standing and/or walking for extended periods, up to eight (8) hours a day.

• Ability to see detailed information, naturally or with correction.

REPORTS TO/SUPERVISES: Campus Principal and Counselors OTHER INFORMATION: For assistance or more information, see our Job Information Page.

or you may contact:

CCISD Human Resources - (361) 695-7250

Auxiliary Applicant Tracking / Applications

CCISDhr@ccisd.us

CCISD Human Resources

801 Leopard

Corpus Christi, Texas

(Please include the Job Posting Number with any correspondence.)

APPLY TO: Select the Auxiliary Application in our online application system (link below). All applications must be submitted by 4:30 pm local time on the closing date. GRADE / STEP: CLER/401 SALARY: $13.37 minimum/hour (individual salary calculation is based on applicable experience)

See the CCISD Salary Schedule handbook for information regarding initial salary placement. DAYS: 200 START DATE: Upon Hire