Administrative Assistant I

Administrative Assistant I

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Posting Details

Posting Details

Logo Institution Dakota State University Working Title Administrative Assistant I Posting Number CSA02013P Department DSU-Natural Sciences Physical Location of Position (City) Madison Posting Text

Dakota State University is seeking applications for an Administrative Assistant I in the College of Arts and Sciences. The position will manage the day-to-day operations of the college office and support the Dean and faculty within the College of Arts and Sciences.

Responsibilities:

• Assist in the preparation of academic schedules for the math and sciences courses offered in the College of Arts and Sciences.

• Assist the Dean with Faculty Workload documents.

• Assign advisors to each student within the math and science programs of the College of Arts and Sciences.

• Assist students with course registration issues and provide general advising guidance.

• Coordinate and process reimbursement paperwork for faculty and clubs.

• Generate and send correspondence to students, faculty, and staff across campus.

• Work with the Admissions department to coordinate faculty to meet with prospective students.

• Schedule meetings for the Dean and faculty.

• Manage room reservations for the Habeger Science Center.

• Purchase materials, supplies, equipment, and process travel reimbursements for faculty and Dean.

• Reconcile monthly Science budget.

• Supervise student employees.

Required Knowledge, Skills, and Abilities

• Effective verbal and written communication skills.

• Superior time management and organization skills.

• Ability to work independently and as a part of team.

• Strong attention to detail.

• Developed problem solving skills.

• Ability to multi-task and handle multiple interruptions.

• Ability to work with students, faculty, staff, and the public courteously.

• Knowledge of Microsoft Word, Excel, and Outlook.

• Must be authorized to work in the U.S. Sponsorship is not available for this position.

Benefits:

• Flexible benefits package - health, dental, vision, life insurance, short-term disability, hospital indemnity insurance, flexible spending account, health savings account, health reimbursement account.

• South Dakota Retirement System. Employees receive 6% fully matched contributions from SDRS and are vested after three years of service.

• Paid time off - full time 12-month employees earn 15 days per year of annual leave and 14 days of sick leave per year. In addition, employees receive 11 federal paid holidays.

• Reduced tuition for education.

• Professional liability coverage

• Paid family leave

How to Apply:

DSU accepts applications through an on-line employment site. To apply, visit https://yourfuture.sdbor.edu. Please submit a cover letter, resume, and a list of at least three references.

For questions concerning the position, contact Alicia Entringer at alicia.entringer@dsu.edu.

Applications will begin to be reviewed immediately and continue until the position is filled.

Posting Date Closing Date Open Until Filled Yes First Consideration Date Advertised Salary CSA Pay Grade GG: Starting at $20.04/hour Duration of the Term Other If Other, describe duration Appointment Percent 100% Work Hours

8:00am - 5:00pm

Typical Hours Worked Per Week Appointment Type Regular Scope of Search External (includes Internal) If internal, define scope of search This position requires No Requirement If other, please indicate Department Description and Cultural Expectations

In addition to the exciting professional opportunities at Dakota State University, employees will have the privilege of enjoying the benefits of Madison, South Dakota. Nestled in the heart of the state, Madison offers a unique blend of small-town charm and modern amenities, creating an ideal environment for work-life balance.

The city boasts a range of recreational activities, from picturesque parks to outdoor events, fostering a sense of community engagement and well-being. Madison's scenic landscapes and proximity to nearby lakes provide ample opportunities for outdoor enthusiasts, whether it be fishing, hiking, or simply enjoying the beauty of the great outdoors.

Madison's location within South Dakota provides easy access to larger cities, cultural events, and regional attractions. Madison is only a short 50 minute drive from South Dakota's largest city, Sioux Falls.

Equal Employment Opportunity Statement

DSU is committed to equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Applicants with disabilities are invited to identify any necessary accommodations required in the application process. E-Verify, EOE.

Contact Information

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position. Analyzing, Comprehend, Perform calculations, Reading, Reasoning, Verbal Communication, Written Communication, Logic, Memory, Multiple Priorities, Multiple Stimuli, Pace-average

Protective Clothing/Equipment

Please check the appropriate response for this position's use of the following protective clothing or equipment. If other protection is used please identify

Physical Requirements

Please designate the physical requirements of this position Bending, Stooping, Twisting, Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Grasping, Lifting light, Pushing/Pulling, Reaching, Sitting for sustained periods of time, Repetitive Motion Describe any of the conditions selected

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position. Hearing, Speaking, Vision (With and without corrective lenses)

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Atmospheric Contaminants (includes odors & fumes), Biohazard, Chemical Hazards Please describe, in more detail, any of the conditions checked above

Working Environment

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment, Lab Environment, Classroom Environment If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• How did you hear about this employment opportunity?

• Public Job Posting

• Internal Job Posting

• Agency Referral

• Advertisement/Publication

• Personal Referral

• Website

• Other

Documents Needed to Apply

Required Documents

• Resume

• Cover Letter

• Reference List

Optional Documents

• Other