Administrative Assistant I - PDD Northampton

State Of Massachusetts Northampton , MA 01060

Posted 2 months ago

ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE CPCS iCIMS WEBSITE. IF YOU APPLY THROUGH MASS CAREERS AND DO NOT COMPLETE THE CPCS iCIMS APPLICATION, YOU WILL NOT BE CONSIDERED FOR THIS POSITION. PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK): https://careers-publiccounsel.icims.com/jobs/2034/administrative-assistant-i---pdd-northampton/job*

The Northampton Office of the Public Defender Division is seeking to fill an Administrative Assistant I position to work with attorneys who provide legal representation and advocacy to indigent adults in criminal misdemeanor and felony cases in area courts. This is a part-time, benefits eligible position that is scheduled to work 18.75 hours per week.

DIVERSITY AND INCLUSION MISSION STATEMENT

CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility each member of the CPCS community.

AGENCY OVERVIEW

CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, child welfare, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.

OFFICE OVERVIEW

The Northampton PDD Office provides public defense services for Hampshire and Franklin Counties. The city of Northampton provides a sophisticated rural lifestyle combined with the cultural, artistic, academic, and culinary amenities of a big city. It offers more restaurants, eclectic shops, galleries, theaters, and performance venues than most urban centers ten times its size. You will also find two rivers, mountain views, landscaped parks, and meadow walks. It provides a unique and charming combination of natural and cultural activities that should not be missed.

POSITION OVERVIEW

The Northampton Office of the Public Defender Division of the Committee for Public Counsel Services is seeking to fill an Administrative Assistant I position to work with attorneys who provide legal representation and advocacy to indigent adults in criminal misdemeanor and felony cases in area courts. The Administrative Assistant I supports the office by opening and closing cases, filing, faxing, photocopying, and scanning documents, and providing telephone coverage for the office.

This is a part-time, benefits eligible position that is scheduled to work 18.75 hours per week.

The Administrative Assistant I reports to the Supervising Administrative Assistant III.

RESPONSIBILITIES

An Administrative Assistant I in this office will support a team of attorneys by:

  • Opening and closing out cases;

  • Maintaining open case files;

  • Word processing of CORI requests, subpoenas, motions, letters, running sheet entries, etc.;

  • Filing, faxing, photocopying, and scanning large volumes of documents;

  • Providing telephone coverage for assigned attorneys;

  • Communicating effectively with internal and external contacts at all levels, and across all diverse and underrepresented groups;

  • Filing, scanning and shredding of closed cases; and

  • Other duties as assigned.

MINIMUM ENTRANCE REQUIREMENTS

Applicants must have at least (A) one year of full-time, or equivalent part-time, experience in administrative work or (B) any equivalent combination of the required experience and the substitutions below:

Substitutions:

  • An Associate's or higher degree with a major in business administration, business management, or public administration may be substituted for the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Applicants must also have access to a personal computer with home internet access sufficient to work remotely.

QUALIFICATIONS/SKILLS

The ideal candidate will be a person who is highly organized, creative and detail oriented, enjoys interacting with people in a friendly work environment, and will take satisfaction from working in an agency whose commitment is to protect the fundamental legal rights of indigent persons.

  • Strong communication, organizational and detail skills;

  • Excellent interpersonal and communication skills, including the ability to interact effectively with diverse colleagues at all levels of the agency, and the ability to work as an effective team member;

  • Flexibility, and strict adherence to confidentiality;

  • Typing skill of 50 to 60 wpm preferred;

  • Familiarity with advanced Word formatting and editing, and Microsoft Excel;

  • Legal office experience a plus; and

  • Foreign language skills are strongly preferred.

EEO Statement

The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the interim Director of Human Resources Management, Mark Conlon, at mconlon@publiccounsel.net

ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE CPCS iCIMS WEBSITE. IF YOU APPLY THROUGH MASS CAREERS AND DO NOT COMPLETE THE CPCS iCIMS APPLICATION, YOU WILL NOT BE CONSIDERED FOR THIS POSITION. PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK): https://careers-publiccounsel.icims.com/jobs/2034/administrative-assistant-i---pdd-northampton/job*

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Administrative Assistant I - PDD Northampton

State Of Massachusetts