Administrative Assistant I

Responsible for maintaining operational programs in which coordination and administrative support are the most important aspects of the work. Relieves Division Director of administrative details by advising employees and County staff on policies, procedures, rules and regulations and other administrative work.

Types correspondence, forms, reports, and statistical data from rough drafts, notes, reports, or oral instructions. Proofreads and corrects all correspondence written by Division's management employees. Receives and screens telephone calls and distributes various types of communication received.

Receives employees' daily time sheets and, reviews them for completeness, accuracy, and required signatures. Prepares and processes payroll for the Division. Maintains and tracks employee certifications, badges, stipends and Commercial Driver's License (CDL) physical records.

Orders office supplies, safety shoes, safety prescription glasses, and assists with reviewing and routing various Division invoices and documents. Responsible for Fleet Information System access rights, authorized signers and requests for service. Greets County staff, vendors, and occasionally, members of the public.

QUALIFICATIONS:

Graduation from high school or an equivalent recognized certification; minimum of three (3) years of progressively responsible office experience, which includes six (6) months reviewing, overseeing, and leading the work of others.

PREFERENCE FOR: One (1) year of experience working with spreadsheets; one (1) year of experience preparing payroll; experience in scheduling appointments, typing, filing and composing routine correspondence.

Also desirable: Associate's Degree in Business Administration.

NOTE: It is not necessary to submit another application for this position if you applied 5/20-31/24.