Administrative Assistant I, Nursing Program

Under general supervision, provides clerical and administrative support for the Dean, Health Sciences Programs and part-time and full-time faculty; assists in the preparation of the Health Sciences Programs budgets; assists with contracts, travel, requisitions, and timesheets.

This position will remain open until filled.  For best consideration, submit application and supporting documentation no later than June 09, 2024.

• Prepares instructional materials such as course, lab and clinical documents; tests, handouts; and clinical schedules.

• Assists the Dean, Health Sciences Programs in drafting memorandums and correspondence to facilitate effective communication within the Instructional Services Division and the Mayland Community College(MCC) campus

• Reviews, screens, and distributes mail for the Dean, Health Sciences Programs and faculty

• Assists the Dean, Health Sciences Programs  in scheduling appointments, meetings, and interviews

• Arranges travel for the Dean, Health Sciences Programs, and assists with travel arrangements for faculty

• Greets students and visitors to the Health Sciences Programs area, answers information requests, and provides directions. Refers students to the appropriate staff or faculty member

• Analyzes faculty teaching loads and office hours for a minimum of 32 hours per faculty member per semester according to the MCC policy manual.  Initiates corrections on the schedule to help avoid state audit problems

• Assists with the preparation of intent-to-hire forms for all part-time faculty

• Assists with collecting and verifying that time sheets match contracts.  Secures signatures for time sheets

• Collects contract fulfillment verification forms and collection of 10% reports at 10% or upon completion of semester for independent study

• Prepares, submits, maintains and reviews requisitions from faculty for compliance with federal regulations.  Charges expense requisitions to proper line-items

• Prepares analytical reports of budget expenditures, course enrollment, distance education activities, etc., as needed

• Verifies with the Controller the status of accounts in Administrative Services regarding payroll, travel, and supplies concerning the activities of nursing faculty

• Maintains professional and technical knowledge through reading professional publications and attending workshops and conferences as appropriate

Education:  Associate degree. Will consider comparable experience.

Experience: Three years of current clerical, file management, and professional office experience.Experience working in a Community College

Datatel experience.